TOWNSHIP OF LOWER MAKEFIELD

PARK & RECREATION BOARD

MINUTES - MAY 13, 2003

The regular meeting of the Park & Recreation Board of the Township of Lower Makefield was held in the Municipal Building on May 13, 2003. Chairman Fritchey called the meeting to order at 7:40 p.m.

Those present:

Park & Recreation Board: David Fritchey, Chairman

Ron Smith, Vice Chairman (joined meeting in progress)

John Kuebler, Secretary

Henry Carpenter, Member

Patricia Martin, Member

Andrew Newbon, Member

Others: Donna Liney, Recreation Director

Wes Hackman, Supervisor Liaison

Absent: Richard Jutkiewicz, Park & Rec Board Member

APPROVAL OF MINUTES

Mr. Kuebler moved, Mr. Carpenter seconded and it was unanimously carried to approve the Minutes of April 8, 2003 as written.

SUPERVISOR LIAISON REPORT

Mr. Hackman stated when Mr. Buckley first came to the Board of Supervisors, the Board

agreed that if Yardley Baseball met the sanctioning requirements, they should be

sanctioned. At the last meeting of the Board of Supervisors when this matter came up

again, the Board was advised that they had submitted all the paperwork required for

sanctioning. Mr. Hackman stated he had argued that regardless of whether they had

submitted all the required paperwork, he did not feel a group having only seventeen players

should be considered a League.

Mr. Smith joined the meeting at this time.

Mr. Hackman stated while he voted against sanctioning, all other Board members were in

favor. They indicated they wanted everyone to have an opportunity to use the fields if

possible. They also felt that if people wanted to start new Leagues they should be able to

do so; and due to the fact that the sanctioning rules indicated they had two years to have

intramural play, etc., Yardley Baseball should be sanctioned.

Mr. Smith stated he had previously presented recommendations for revisions to the rules

for sanctioning. He stated he feels a lot of the problems could have been avoided if they

would require that an organization must be sanctioned six months ahead of the season for

which they are requesting field use or at least some period of time longer than the time in

which Mr. Buckley presented his paperwork. He stated this would take the pressure off

of Ms. Liney. Mr. Carpenter stated he feels everyone agrees that this is a good starting

point for revisions to the rules.

May 13, 2003 Park & Recreation Board - page 2 of 3

Mr. Hackman was provided this evening a copy of the Policy Statement on this mater

which includes Ordinance #135. Mr. Hackman stated no one ever mentioned Ordinance

#135 previously. Mr. Kuebler stated he did bring this up as it is the over-riding document.

Mr. Hackman stated this document indicates that reservations are required for groups over

twenty-five, and Yardley Baseball does not have this number of players.

Ms. Liney stated she also feels they need to address the fact that intramural program must be separate from travel team program.

Mr. Smith stated he hopes that what the Park & Recreation Board does as a Board is given

some weight by the Board of Supervisors. Mr. Hackman stated he does feel the Park &

Recreation Board’s recommendations are given weight. He noted the same situation has

occurred with other recommending bodies in the Township and they should recognize that

the Board of Supervisors does have the final authority.

Mr. Hackman stated he also feels they need to revise the Policy such that if you are a

recognized League, you will also have to share in the maintenance of the fields. He stated

there must also be consideration given to how many players constitute a League.

Mr. Kuebler stated he feels this number is four teams.

Mr. Hackman stated the Golf Course architect was in the Township last Thursday and they

are making good headway on the Golf Course construction. Bids for the pump house,

maintenance building, and club house came back but did not include a plumbing bid so all

were rejected. They are going to rebid this again since they felt that the project was too

small for the larger contractors and too big for the smaller contractors. The bid will be put

out in a different fashion. They are still working on the contract with Kemper, and he feels

within the next week weeks, this will be completed. The contract call for them to start

July 1. The grass is scheduled to go in the middle of August. Mr. Newbon asked about

plans for the Manor House. Mr. Hackman stated currently there are no plans. He stated

once Kemper gets on board, they will take them through it and consider its use further.

Mr. Hackman stated he would like to have a pavilion away from the clubhouse for outings,

etc. and perhaps this could be set up near the Manor House and possibly they could open

the house up as well. It is currently being rented to an individual.

RECREATION DIRECTOR’S REPORT

Ms. Liney stated the Community Pool bathhouse renovation is 95% completed subject to

punch list items. It will be completed in time for the Memorial Day opening. The Pool

Concession Stand climate control project will also be completed prior to the Pool opening.

Pool memberships are equal to the number they had at this time last year.

Ms. Liney asked for confirmation on the date the Road Tour should be conducted, and it

was agreed that the Road Tour will take place on July 15.

Ms. Liney stated all organizations have met their obligations for spring user fees, and she

thanked the organizations for their timely submissions. She commented on two recent

Tournaments held in the Township which were very successful.

May 13, 2003 Park & Recreation Board - page 3 of 3

LEAGUE REPORTS

Mr. Smith noted the recent Soccer Tournament was very successful, and they received

many compliments on the fields and the Township. He thanked Ms. Liney and her staff

for their help. He stated YMS also cooperated with baseball to allow them to use some

of the fields even though YMS had exclusive use of them during the Tournament.

Mr. Kuebler stated Football registration is 20% ahead of this time last year with no

advertisement other than on the Township cable channel. Once they get to twelve teams,

registration is closed.

There being no further business, Mr. Smith moved, Ms. Martin seconded and it was unanimously carried to adjourn the meting at 8:30 p.m.

Respectfully Submitted,

John Kuebler, Secretary