TOWNSHIP OF LOWER MAKEFIELD
BOARD OF SUPERVISORS
MINUTES - OCTOBER 4, 1999
The regular meeting of the Board of Supervisors of the Township of Lower Makefield was held in the Municipal Building on October 4, 1999. Vice Chairman Hackman called the meeting to order at 7:30 p.m. A moment of silence was observed in remembrance of
Dr. William Strahle and Mr. Paul Metz.
Board of Supervisors:
Wesley Hackman, Vice Chairman
Frank Fazzalore, Secretary/Treasurer
Scott Fegley, Supervisor
Grace Godshalk, Supervisor
Terry Fedorchak, Township Manager
Jeffrey Garton, Township Solicitor
Jan Gouza, Township Engineer
Joseph Bainbridge, Acting Chief of Police
Mr. Hackman stated the passing of Dr. Strahle has created a vacancy on the Board of Supervisors, and the law clearly defines how the vacancy should be filled. The Township has advertised on the Community Channel and in the newspaper asking those interested to submit resumes to the Township, and sixteen resumes have been received. The Board of Supervisors will conduct interviews Wednesday evening and next Monday evening.
Mr. Fegley noted the meetings will be open to the public. Mr. Hackman stated while they had set a closing date of Friday, October 1 for the submission of resumes, he feels they should accept resumes tomorrow as well since the matter is being announced at the public meeting this evening.
Mrs. Godshalk stated she feels the Board should make note of Dr. Strahle’s service to the Township. She stated the Township was foremost in his thoughts particularly his concerns for young children and young families. She sent best wishes to his wife.
Mr. Leonard Franckowiack expressed his sorrow at the loss of Dr. Strahle. He stated the Board of Supervisors had set up a meeting approximately three months ago with Senator Conti, Representative Steil, and Andy Warren to discuss traffic concerns. Senator Conti responded by letter and the homeowners response was read by Mr. Franckowiack. The letter was signed by sixteen residents, and a copy was provided to the Board this evening.
Mr. Reuben Anders stated he has been President of Anders Sanitation for thirty-one years and put together a successful recycling program in the Township by working with the Township Supervisors. He thanked the Township residents for their support over the years. He and his family have recently decided to merge with BFI after a long and thoughtful process. He introduced Bob Milligan, General Manager of BFI.
Mr. Fazzalore stated the Township will miss the Anders family and thanked them for what they have done in the community. He stated he hopes BFI will be able to provide the same personal kind of response that Mr. Anders gave to the Township residents. Mr. Fegley stated it is sad to see a family-owned business go the way of so many family-owned businesses. Mr. Milligan stated BFI has been doing business in Lower Makefield Township for many years and is a service oriented company which focuses on giving the kind of attention to detail that the customers demand and deserve. He stated all Anders family members will work with BFI. Mr. Hackman asked if rates will stay the same, and Mr. Milligan stated he did not see any reason why rates would change.
Ms. Sue Herman stated she had worked with Dr. Strahle on traffic issues since April, and he will be missed. She asked if Lower Makefield Township has received the engineer’s report from PennDOT on the Swamp Road culvert, and Mr. Fedorchak stated they have not yet received it. He stated he will discuss this matter with Mr. Garton. Mr. Hackman suggested possibly Mr. Conti could help with this matter as well. Ms. Herman asked if the revised map showing the distances from the quarries to the By-Pass is available.
Mr. Gouza was asked to provide this by the next meeting.
Ms. Judy Weiss stated she is concerned about alienation from the community by the Seniors and teens of Lower Makefield. She feels there should be collaborative efforts by various groups in the community. She is concerned about teen violence particularly about the incident recently noted in the paper which occurred some time ago in Yardley Hunt. She stated there is a need for a Community Center to meet the needs of the Seniors and teens in the community. She stated a Committee was re-established in the summer, and she understood applications were being accepted for the Committee. Mr. Hackman stated the Board of Supervisors did agree to set up a Committee and there are people who have expressed an interest in serving. Currently they must find a new Supervisor and pass a Budget but he feels they will start work again on the Committee by the end of the year. He stated he feels they will re-visit the whole Community Center issue and see what can be done to make it less expensive and more acceptable to the public.
Mr. Fazzalore stated he was very disturbed when he read in the newspaper about the incident which occurred in Yardley Hunt and feels the public deserves to hear about these situations when they occur.
APPROVAL OF MINUTES
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to approve the Minutes of August 16, 1999 as written.
APPROVAL OF ORDINANCE NO. 324 AUTHORIZING EXTENSION OF SANITARY SEWER LINE ON PORTIONS OF RIVER ROAD AND ROBINSON PLACE
Mr. John Koopman, Township attorney, and Mr. Tom Zarko of CKS were present.
Mr. Koopman stated this is the Ordinance which formally approves the sewer extension. He stated the Board of Supervisors addressed this matter in detail in February, 1999 and established the parameters under which they would approve the sewer extension. CKS has obtained all necessary permits for the sewer extension and the Solicitor’s office has obtained all easements needed without cost to the Township. CKS has now prepared plans and specs and has estimated the project costs. The Ordinance will move the project forward authorizing extension of the sewer line to serve twenty-seven properties with a project cost of $250,900. The Township will contribute $100,000 toward the project.
The balance of the cost of the project is to be assessed equally among the twenty-seven properties benefiting by the project. The Ordinance provides the details of the assessment and for the collection of these funds. The Ordinance also indicates that fifteen of the properties are required to hook up to the public sewer system within six months since they have failing or marginal systems. Prior to the sale or transfer of any home in the area, the home must hook up to the public system. The tap-in fees will also have to be paid by the individual homeowners. Mr. Koopman stated this project will go out to bid late this year with the work to start late February or early March.
Mr. Fazzalore noted it is possible the bid could come in higher than the estimate and asked if the Township is still then committed to only paying $100,000. Mr. Koopman stated the Board still must let the contract; and if it comes in higher, the Board could revisit the entire issue or just the Township contribution.
Mr. Fazzalore moved and Mrs. Godshalk seconded to approve Ordinance No. 324.
Mr. Hackman stated it appears it will cost the average homeowner approximately $5,000. Mr. Koopman stated it will be approximately $5,500 for the assessment portion and there are other expenses the homeowners will incur connected to the project.
There was no public comment, and the Motion carried unanimously.
APPROVAL OF EXTENSION TO FIELDSTONE AT LOWER MAKEFIELD (HARRIS FARM)
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to grant an extension of time to Fieldstone at Lower Makefield (Harris Farm) until 2/28/00.
APPROVAL OF EXTENSION TO DANIEL LACEY AND JOHN GOODWIN
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to grant an extension of time to Daniel Lacey and John Goodwin until 12/26/99.
APPROVAL OF EXTENSION TO SBA
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to grant an extension of time to SBA until 11/10/99.
APPROVAL OF GOODWIN-LACEY PRELIMINARY PLAN
Mr. Garton noted the property is located on Township Line Road. The Township and the applicant entered into a Court Order regarding the architecturals. Mr. Garton reviewed possible conditions of approval and waivers which have been requested and recommended for approval by the Township engineer and the Planning Commission.
Mr. Fazzalore moved and Mrs. Godshalk seconded to approve the Preliminary Plan for Goodwin-Lacey for the Plans dated 11/19/98, last revised 7/12/99 subject to:
1) Receipt of all permits and approvals by agencies having jurisdiction;
2) Continued compliance with Court Order dated 4/19/99;
3) Compliance with Items in the PCS letter dated 9/2/99 with the requested waivers approved;
4) Compliance with the Lower Makefield Township Traffic Impact Fee;
5) Compliance with the CKS letter dated 5/17/99.
Mr. Fazzalore noted there are a number of outstanding items. Mr. Fegley noted they are requesting waivers for several items that have to do with storm water management and he is reluctant to agree to this. Mr. Gouza noted this is a very small site. He noted some of the waivers deal with the basin aspect of the site, and he feels the site is so small that these requests for waivers should not present a problem. He stated almost no run off is being generated by the swale.
Mr. Fedorchak stated during the last storm there was a huge area that flooded in this area. Mr. Gouza stated the basin located at the intersection is part of the Township Line Road reconstruction and a number of controls were put in place by the Bucks County Conservation District so that the outlet to the basin was restricted while the basin was stabilizing. During the hurricane it could not discharge through the outlet because of these restrictions and it backed up. They have since modified the outlet partially to address this situation. They are still waiting for approval from BCCD to remove all of the restrictions.
Mr. Gouza stated they cannot meet the 24 hour discharge requirement in the Ordinance because of the dimension of the site, but the amount of water involved is de minimus. He stated they are not allowing any more run off from the site after construction that what is presently being released. He stated this is only a minor contributor to the entire system.
Mr. John Donaghy, attorney, and Ms. Greta Martin, engineer, were present.
Mr. Donaghy stated the site is slightly larger than one acre Mr. Gouza stated the impervious surface is 35.1% and 65% impervious surface is permitted.
Mr. Hackman asked if they would be able to correct any problems which would arise if what they are proposing does not work. Mr. Gouza noted there are a number of standard paragraphs in the Development Agreement which could address this. Mr. Garton stated the Township will not be taking dedication of this basin. Mr. Donaghy stated they cannot put more water off the site than is generated pre-development. He stated there is more of a likelihood of a failure if the waiver is not granted than if it is granted because without the waiver, they would have to install a smaller pipe. He stated installing a larger pipe is what is keeping them from meeting the 24 hour requirement. Mr. Donaghy stated they are also discussing only a small amount of water coming out of this site. Mr. Garton stated they could add an additional condition of approval which was agreed to as follows:
6) The applicant will agree that for a period of one year after construction, they will
make any necessary modifications in order for the storm system to function.
Ms. Martin stated they will release over one to three hours. She noted the 24 hour period is a water quality requirement, not a flooding requirement. Mr. Gouza stated this run off goes into a different basin that has all the required controls.
Mr. Donaghy agreed to all conditions, and the Motion to approve carried unanimously.
APPROVAL OF DEVELOPMENT AGREEMENT FOR BIBLE FELLOWSHIP EVANGELICAL FREE CHURCH
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to approve the Development Agreement for the Bible Fellowship Evangelical Free Church.
APPROVAL OF DEVELOPMENT AGREEMENT FOR 1239 YARDLEY-MORRISVILLE ROAD
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to approve the Development Agreement for 1239 Yardley-Morrisville Road, Joseph Barta.
APPROVAL OF CERTIFICATE OF APPROPRIATENESS FOR "THREE WISHES" SIGN AT THE WARREN FARRINGER HOUSE
Mrs. Godshalk noted this has been recommended for approval by the Historic Architectural Review Board. Mrs. Godshalk moved, Mr. Fegley seconded and it was unanimously carried to approve the Certificate of Appropriateness.
APPROVAL OF CERTIFICATE OF APPROPRIATENESS FOR "STONYHILL STENCILS AND GIFTS" SIGN AT THE TOMLINSON STORE
Mrs. Godshalk noted this has been recommended for approval by HARB. Mrs. Godshalk moved, Mr. Fegley seconded and it was unanimously carried to approve the Certificate of Appropriateness.
UPDATE ON LINDENHURST JOINT TRAFFIC SAFETY TASK FORCE
Acting Chief Bainbridge stated due to recent storm conditions they have placed the project on hold until the end of this month. Three dates have been agreed upon by Newtown Township, Upper Makefield, and Lower Makefield.
Ms. Sue Herman stated the residents would like the Police Department to routinely report to them on the effectiveness of the program. Mr. Fazzalore asked that the report be made to the Township Manager who will then provide information to the Board of Supervisors and the citizens. Mr. Fegley stated they must observe a chain of command.
DISCUSSION AND AUTHORIZATION OF LOWER MAKEFIELD TOWNSHIP TO ACT AS LEAD MUNICIPALITY IN ADMINISTERING CONSORTIUM COPS GRANTS FOR MDTs
Acting Chief Bainbridge stated in June, 1998 Chief Ronaldo applied for a Grant with the U.S. Department of Justice to purchase mobile data terminals which are radio work stations. These are placed in patrol cars and can receive and transmit messages in text. A picture of the terminal which fits in the middle console was shown to the Board.
Mr. William Taylor was present and stated this piece of equipment is designed to communicate with the County system. Acting Chief Bainbridge stated the purpose of the Grant was for Lower Makefield Township to be able to put more officers back into the concept of community policing by utilizing this equipment. By using this equipment, an officer can save up to one hour per shift which can then be devoted to community policing.
He noted the use of this equipment will reduce the time it takes to come into headquarters and write up reports since they will be able to do it from the patrol car. Mr. Hackman stated the Township purchased lap top computers in the past which were supposed to save time making reports and these were never used.
Acting Chief Bainbridge was asked to give an example of how the equipment will be used and he stated it could be used to check a car’s license plate. Mr. Hackman stated at the current time they do this by phone; however Acting Chief Bainbridge stated using voice communication it could take four to six minutes to get the information and with the new equipment it will take only six seconds.
Mr. Hackman stated the cost to the Township is $32,000 for over $100,000 worth of equipment.
Mr. Hackman asked what is involved in the administration of the Program. Mr. Taylor stated there are nineteen Townships involved. He stated the Township will be provided with a copy of the Purchase Order. When documentation is received that the material is received, they will request the money from the Federal Government and dispense it to the Townships who will then pay the vendor.
Mr. Hackman noted fourteen units were requested by Lower Makefield Township and he asked how many cars are in the fleet. Acting Chief Bainbridge stated there are fifteen to sixteen total. Mr. Hackman asked about installation, and Acting Chief Bainbridge stated the vendor will do the installation.
Mr. Taylor noted the County side of the program is operational at this time.
Mr. Taylor noted the funds needed for this project should be included in the 2000 Budget. Acting Chief Bainbridge noted they prepared the preliminary 2000 Budget prior to knowing about this item so a revision will need to be made.
Mrs. Godshalk moved, Mr. Fegley seconded and it was unanimously carried to authorize Lower Makefield Township to act as lead municipality in administering Consortium COPS grant for MDTs.
DISCUSSION OF PROVIDING EMERGENCY POWER TO TOWNSHIP TRAFFIC SIGNALS, MOTION TO TABLE, AND AUTHORIZATION OF TOWNSHIP ENGINEER TO PREPARE SPECS FOR THE PROJECT
It was noted that the total budgeted amount for this project is $15,000.
Mr. Fegley moved to authorize the expenditure not to exceed $15,000 for emergency generators for Township traffic signals.
Acting Chief Bainbridge noted that the mechanics have requested they purchase the higher priced Hondas. Mr. Fegley stated the amount shown for these is $15,000. Ms. Rosemary Currin of Public Works stated the Honda generator is more of a commercial use generator than the less expensive Craftsman. Mr. Fazzalore stated he is opposed to paying twice as much for the Hondas.
Mr. Fedorchak stated if any piece of the project is going to exceed $10,000, they will have to put it out to bid. He stated he felt when they discussed this previously it was to be structured in pieces which would bring each piece under $10,000 and they would then only have to get three proposals. He stated if they are going to proceed with the Hondas,
Mr. Gouza will have to prepare a spec and it will have to go out to bid.
Mr. Fazzalore asked why the generators are needed. Mr. Fegley stated these are used in place of an officer having to be on site when the power is out. Mr. Fedorchak stated when an area goes out, up to nine signals could go down and they would have to send an officer out to each site or put up Stop Signs which are usually ignored. He stated it is in the best interest of the Township to provide power to the traffic signals through an emergency generator when the power goes out.
Mr. Fegley moved to table and authorize the Township engineer to prepare specs for the project.
Mr. Fedorchak noted these generators will not be used everyday. Mr. Hackman asked what other Townships do to solve this problem, and Acting Chief Bainbridge stated Newtown Township has them for the By-Pass, and both Doylestown and Upper Merion use them as well.
Mrs. Godshalk seconded the Motion, and the Motion carried unanimously.
DISCUSSION OF LINDENHURST HOMEOWNERS ASSOCIATION REQUEST FOR ASSISTANCE WITH WATER PROBLEMS
Mr. Gouza noted the request from the Lindenhurst Homeowners Association. He has met with the residents and reviewed their situation. Mr. Hackman asked if the water is running off Quarry Road, and Mr. Gouza stated the primary source is the regional basin on the opposite side of Lindenhurst Road. Quarry Road does contribute to some degree. He stated the major basin at Yardley Run is operating properly. The Quarry Road basin is possibly not functioning as well as it could. Mr. Fegley asked if there is a cost estimate on what it would cost to do improvements. Mr. Gouza stated he feels it would be less than $2,000. Mr. Hackman stated Mr. Coyne has suggested for a number of years that improvements should be made to Quarry Road, and he asked if those improvements would help. Mr. Gouza agreed that they would since the improvements would include storm drainage. Mrs. Godshalk stated the problem is west of the curve between the end of the present curbing and Lindenhurst Road. She stated if they take the curve out of the road, it will result in additional speeds.
Ms. Cheryl Moon of 23 Spring Lane stated there is a run off problem from Quarry Road. She stated there was no water in the detention basin at Quarry Road during the storm and the water ran down Quarry Road and into the garages and onto private properties. She noted a 17 1/2" erosion ditch three to four feet wide has been created on her property. She
showed pictures of the problems she is experiencing. She stated they have advised the Township of this problem for many years. She stated the study done by PCS was based on 1985 development and there has been much more development since that time. She stated the drainage ditch was created by the Township into their creek and they no longer have the spring filled creek which was on their property when they originally purchased it.
A videotape was shown demonstrating the problems the residents are experiencing.
Mr. Fazzalore stated he feels Mr. Gouza should go out to the area and report back to the Board of Supervisors on how they can fix the problem.
Ms. Gaye of 21 Spring Lane stated during the hurricane the water went over the top of the basin at Yardley Run. She stated the run off is going straight down Hillside Lane rather than into the detention basin. They are also getting the water from Quarry Road. She stated the curbing has created rushing water. She stated the culvert at the end of Spring Lane must be widened.
Mr. Hackman asked Mr. Gouza to re-investigate the problem and report back to the Board of Supervisors. Mr. Gouza asked if he could be authorized to extend the study to include the off-site drainage area that they have alluded to which wanders through private property.
Mr. Hackman asked where the water would end up if they took it from this area.
Mr. Gouza stated they would take it around the corner and by-pass the individual properties and discharge it beyond the development. Mrs. Godshalk stated there is another development downstream and this would then transfer the problem to them. Mr. Gunkel stated it ends up by CAU through Mr. Wright’s farm.
Ms. Gaye noted the reason she did not get water in her home was because she had an emergency generator and because of the height of the road. She stated if the roads were to be re-paved, they would be 4" higher and she would have been flooded.
Mr. Hackman asked how much it would cost to expand the study. Mr. Gouza agreed to come back to the Board of Supervisors with a cost estimate.
Ms. Moon stated the water has eroded the ditch. Mr. Gouza stated if they do a temporary fix, it will impact other properties. Ms. Moon stated Mr. Gouza gave her a list of contractors who could do work on her property and when those contractors came out to her property they told her it was a Township project.
Mr. Lee asked how long it will take to get the report from Mr. Gouza, and Mr. Gouza stated it will take six weeks.
Mrs. Godshalk suggested the Board of Supervisors look at this area on the upcoming Road Tour.
DISCUSSION OF REVISIONS TO BUILDING AT ROELOFS PARK
Mr. Gouza stated he was told to prepare a sketch plan and cost estimate to provide for a facility that would include men’s and women’s restroom facilities and a concession area but no storage for the Leagues or Township. Mr. Fazzalore asked about the pre-cast building suggested by the Park & Recreation Board. Mr. Gouza stated his estimate for the building is $120,000 and the pre-cast building is within $10,000. Mrs. Godshalk stated previously there was discussion about reducing the number of toilets which could cut down on the cost of the project. Mr. Gouza stated if they eliminate one toilet on the women’s side and one on the men’s side it would decrease the cost possibly $5,000. Mr. Fazzalore stated there was discussion about moving the building closer to the road; and Mr. Gouza stated this would not result in a significant savings. Mrs. Godshalk stated she felt this would bring the building too close to the road.
Mr. Hackman suggested changing the concession portion so that there is one large window rather than two. He added his main concern is that the entrance to the restrooms is in the rear of the building. Mr. Gouza stated they are on the side in the back. Mr. Hackman stated he feels the entrances should be moved closer to the front of the building for safety reasons. Mr. Fred Allen of PAA agreed this would allow the people working in the concession area to monitor the restrooms which he feels would make it a safer condition. He also noted it is dark in this area and if games are running late it would be safer to keep the door to the restrooms toward the front of the building. Mr. Gouza agreed to look into this.
Mr. Allen stated he did not have a concern with eliminating one or two toilets if it would save a significant amount of money. Mrs. Godshalk stated it could cut down on the square footage. Mr. Hackman noted the Township is in the process of acquiring another parcel of land in this area which could result in additional use for this restroom facility.
Mr. Fazzalore noted additional activities are proposed for the Roelofs Park site as well which have not yet been developed which could result in additional use for the restroom facility. He noted a number of people are also currently using the bocce courts in this area.
Mr. Hackman stated he asked if the Township could bring in the sewer and water and was advised that they could not. He stated he feels the Township employees should be able to bring in the water supply for the fields. Mr. Fazzalore stated he does not want the Township employees tied up on this type of project if it will then impact their ability to complete the work they normally do. He suggested Mr. Coyne be asked about this.
Mr. Hackman stated he feels Bob Copson from Park & Rec could probably install the water for the fields. He also stated they should investigate the possibility of installing a well to service the entire area. Mr. Gouza agreed to look into this.
Mr. Gouza stated if the Board is committed to proceeding with a building as opposed to a modular facility, he would suggest that they delay this project two weeks and he will make the modifications they have suggested and come back to the Board at the next meeting. He will also get information on a well by that time.
Mr. Taylor noted funds have been budgeted for this project in the 1999 Budget.
DISCUSSION OF COMPOSITE TOPOGRAPHIC MAP OF CENTRAL PARK AND THE TOWNSHIP COMPLEX
Mr. Hackman stated he had asked for a map which would include everything from Edgewood Road to the Roelofs Road and another map to include the area including the Township Complex. Mr. Gouza stated he felt the request was for a composite map of Stoddart, the Samost Tract, and Roelofs Park and his suggestion was that they re-map it so that there is a base map which shows what currently exists. He stated to do this would cost approximately $5,000. Mr. Hackman stated he did not want to spend this amount of money and feels there are small maps existing of all the sites and these could simply be put together on one map. Mr. Gouza agreed to put together what is available.
TOWNSHIP LINE ROAD EXTENSION/STONY HILL ROAD RECONSTRUCTION PROJECT COMPLETION STATUS AND APPROVAL OF REDUCTION OF BOND
Mr. Gouza stated the project is basically complete. There is a punch list from the Township and PennDOT and he did not feel there would be a problem if they agreed to the reduction in the bond.
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to agree to the reduction in the bond in accordance with the PCS letter dated 9/13/99.
DISCUSSION OF PERFORMANCE OF DETENTION BASINS IN RECENT HEAVY RAINFALL
Mr. Gouza stated he prepared a report on the detention basins which he provided to the Township. He stated when they anticipated Hurricane Floyd, the inspectors spent a major portion of the day before the storm inspecting conditions. During Floyd they went around the Township recording what was seen at various basins. The following day they went back and re-visited a number of the basins to see the conditions at that time. He put together a report that indicated they looked at thirty-two basins prior to the storm, sixty-three basins during the storm, and forty-four basins after the storm and reported on the conditions observed. The storm water facilities functioned very well although there were some exceptions which they will look at again and make recommendations on how to make improvements. They will be making recommendations on the basins at Quarry Road and at Lindenhurst Road. Mr. Gouza stated many of them functioned to capacity and the emergency overflow did top for some time but did not cause any significant problems.
M. Hackman noted the Dolington Estates I basin has always been full of water and he asked if this basin is functioning as it should. Mr. Gouza stated they must get the Bucks County Conservation District to pull the plug on this once everything is stabilized.
Mrs. Godshalk stated she feels it would be helpful to share their reports with Yardley Borough to show that Lower Makefield is working on these issues.
Mr. Gunkel asked if there was a rating on Hurricane Floyd. Mr. Gouza stated in Newtown Borough they had 7.2" but the Township was reporting 16". He stated it appeared it was scattered. Mr. Gunkel stated his rain gauge showed between 9 1/2" and 10" which is greater than a 100 year storm.
Mr. Gouza stated the Lindenhurst Road basin functioned as it should have functioned which was to top the emergency spillway.
DISCUSSION OF OXFORD VALLEY ROAD CLOSED LOOP TRAFFIC SIGNAL SYSTEM PROJECT AND APPROVAL OF PAYMENT FOR INSPECTION SERVICES
Mr. Fedorchak stated PennDOT has indicated they will not provide inspection services for this project and the local government will have to do this. They are being asked to sign an agreement with Pennoni. He noted Middletown Township approved the Agreement on September 21. The total cost is $60,000 but a Federal Grant will cover 80% of the cost. Lower Makefield Township’s share of the remaining 20% is one third of the cost not to exceed $4,000.
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to approve payment not to exceed $4,000 for inspection services.
DISCUSSION OF NORTH PARK PRELIMINARY MASTER PLAN AND TIMETABLE
Mr. Fedorchak noted the Master Plan for North Park. Mr. Hackman noted the lower parking area is no longer being shown as a loop road and they have eliminated the connection up to the "chimney." Mr. Fegley stated he recalled discussing that the extension to the upper portion of the tract should be eliminated but did not feel they had asked that they break the loop. Mrs. Godshalk stated she felt it was done so that it would be safer. Mr. Fegley stated he feels a loop in the bottom portion of the tract makes sense. He stated now they have three entrances and none of them are connected. Mr. Hackman stated the Board should reach a consensus on this since the consultant is going to be working with this plan. Mr. Fegley and Mr. Hackman stated they did not recall any discussion about breaking the lower loop. Mrs. Godshalk disagreed and stated it was agreed to break the loop early on. Mr. Hackman and Mr. Fegley stated they felt the parking lot at the top of the tract was too large. Mr. Gouza stated the plan being shows is, to the best of his knowledge, what was agreed to by the Board. Mr. Fedorchak was asked to discuss the parking concerns with the consultant.
Ms. Sue Herman stated she lives in Dolington Estates and is not in favor of the access from the development to the top portion of the Park. Mr. Fegley stated the homeowners who purchased in Dolington Estates purchased their homes with full knowledge that this tract was going to be a Park and that there would be a stub road. He stated he feels they need the stub road for access to this portion of the Park. Ms. Herman provided information on her concerns to the Board this evening. Mr. Hackman stated he understands the plans for Dolington Estates called for the construction of a stub road. Mr. Garton stated it also called for a berm. Mr. Fegley stated Toll Bros. was also requested to specifically advise potential homeowners of the plans. Mr. Fazzalore stated they should review the disclosure statement to make sure the homeowners were advised. Mr. Hackman stated it is also possible that some of the lots are going to take access off this stub road. Mr. Gouza agreed to look into this. Mr. Hackman stated the purpose of the stub road was so that people from the Development could get into the Park without having to go out onto the main road.
Mr. Fedorchak stated by mid-November March & Associates will be presenting three concept plans.
Ms. Herman asked that the consultants be asked to come to the October 12
Park & Recreation Board meeting to hear the residents’ concerns. Mr. Fegley stated they are planning to attend the October and November Park & Recreation Board meetings.
Ms. Herman asked that they provide a traffic study on the safety of cars coming to the Park based on the level of activity anticipated. Mr. Fedorchak stated they will have
March & Associates address their concerns.
DISCUSSION OF 1999 KEYSTONE GRANT APPLICATION
Mr. Fedorchak stated the Township could receive $250,000 for land acquisition or $100,000 for Park development. He stated he is not aware of any potential land parcels which they could acquire that would meet the criteria for the Grant at this time. He stated he does feel they could submit a Grant application for development of North Park and he could put together a Grant application within thirty days. It was noted there is a 50% match requirement.
Mrs. Godshalk stated she was against applying for these funds because it restricts the Township from having these facilities be for Township residents only. She stated she would however be in favor of using these funds in order to purchase the property on which the remains of the Octagonal Schoolhouse sit. She feels this could be a pocket park and could provide a buffer zone for the residential community. She noted it is approximately 3/4 of an acre but is located in an important part of the Township and could provide a green space in that area.
Mrs. Godshalk moved to apply for funds for acquisition of the Weiner property at the corner of Big Oak and Oxford Valley Roads.
Mr. Fegley asked if they have to have a tentative agreement with the property owner.
There was no second to the Motion and no action was taken on this matter.
APPROVAL OF SUBMISSION OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR RIVER ROAD/ROBINSON PLACE SEWER PROJECT
Mr. Fedorchak stated Mr. Hoffmeister has put this together.
Mr. Fegley moved and Mr. Hackman seconded to approve the submission of the Community Development Block Grant Application. Motion carried unanimously.
Mr. Fazzalore was not present for the vote.
APPROVE PENNDOT STREET SWEEPING CONTRACT
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to approve the PennDOT Street Sweeping Contract.
APPROVAL OF 1999-2000 CONSORTIUM SALT BID
Mr. Fegley moved, Mr. Fazzalore seconded and it was unanimously carried to approve the 1999-2000 Consortium Salt Bid.
AWARD BID FOR REPLACEMENT OF MAINTENANCE GARAGE ROOF AND POLICE DEPARTMENT ROOF SECTION OF MAIN BUILDING
Mr. Fazzalore noted the bid came in $10,000 under Budget. Mr. Hackman noted Kitson Bros. was not the low bidder but the low bidder did not attend a mandatory meeting.
Kitson Bros. was determined to be the lowest responsible bidder. Mr. Garton agreed that they could legally reject the low bidder and included a letter to this effect in the Board’s packet.
Mr. Fegley moved, Mr. Fazzalore seconded and it was unanimously carried to award the bid to Kitson Bros. in the amount of $49,400 since the low bidder was not a responsible bidder.
AUTHORIZE STAFF TO REPLACE DEAD TREES AT OXFORD/ROELOFS PARK
Mr. Fegley moved and Mr. Fazzalore seconded to authorize the staff to replace dead trees at Oxford/Roelofs Park.
Mrs. Godshalk stated she feels inferior trees were planted to begin with and would not be in favor of working in the future with the contractor who installed the trees.
Motion carried unanimously.
APPROVAL TO INVEST PENSION FUNDS AS RECOMMENDED BY MANCHESTER ADVISORS
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to approve investment of pension funds as recommended by Manchester Advisors.
APPROVAL OF SEPTEMBER 6, 1999 AND SEPTEMBER 20, 1999 WARRANT LISTS, AND AUGUST, 1999 PAYROLL
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to approve September 6, 1999 and September 20, 1999 Warrant Lists, and August, 1999 Payroll as attached to the Minutes.
TABLING OF RESOLUTION NO. 1037 ADOPTING AN EMPLOYEE DRUG AND ALCOHOL POLICY
Mr. Hackman stated he has a number of items he would like to change so he would suggest that this matter be tabled.
Mrs. Godshalk moved, Mr. Fazzalore seconded and it was unanimously carried to table Resolution No. 1037.
TABLING OF RESOLUTION NO. 1038 ADOPTING AN EMPLOYEE SEXUAL HARASSMENT POLICY
Mrs. Godshalk moved, Mr. Fazzalore seconded and it was unanimously carried to table Resolution No. 1038.
ZONING HEARING BOARD MATTERS
It was decided that no action need be taken by the Board of Supervisors on the Strom-Muschol variance request to construct an 8’ x 12’ garden shed which may exceed the impervious surface or building coverage ratio.
SUPERVISOR INTERIM APPOINTMENTS
Mr. Hackman assigned the following interim appointments and asked that the Supervisors attend the meetings if possible:
H.A.R.B. - Mrs. Godshalk
Newsletter - Mr. Hackman
Farmland Preservation Corporation - Mr. Fazzalore
Sewer Authority - Mr. Fegley
Solid Waste - No Appointment
Mr. Fazzalore noted the Convention to be held on October and it was noted all Supervisors plan to attend.
Mr. Fazzalore noted while he was not able to attend the re-scheduled Pool Board meeting, he did review the membership and revenue numbers and their financials came out very good. Mr. Hackman stated last spring there was discussion about installing heaters at the pool and there was a question to PECO on costs. Mr. Gouza stated he has spent months trying to get information from PECO and they have now indicated they are reviewing the matter and will respond shortly. Mr. Fazzalore noted the Pool Board has recommended that the heaters not be installed. He stated they are also suggesting opening up membership to residents of Yardley Borough and increasing the Guest Fees. Mr. Hackman stated they will discuss these matters at Budget time.
Mrs. Godshalk noted there will be conflict with the Golf Committee meeting since it will be held the same night as the Candidate’s night.
Mrs. Godshalk stated there are plans at Elm Lowne for a fund-raising event to be held on Friday, October 15. She noted the Girl Scouts will be using the facility in October for a tea. She noted other holiday events are planned as well as events in January and June. She noted there is a tenant in the Carriage House. She stated anyone interested in renting the facility should contact the Township office.
DISCUSSION OF DATES FOR WORK SESSIONS TO REVIEW 2000 BUDGET
Mr. Hackman stated he hopes they will be able to schedule work sessions beginning the last week in October.
AUTHORIZE TOWNSHIP SOLICITOR TO FILE AN APPEAL ON THE MCCULLOUGH MATTER
Mr. Fegley moved, Mrs. Godshalk seconded and it was unanimously carried to authorize the Township Solicitor to file an Appeal on the McCullough matter.
ROAD TOUR DISCUSSION
Mr. Fedorchak was asked to contact Mr. Coyne on possible dates for a Fall Road Tour.
AUTHORIZE TOWNSHIP MANAGER TO SEND LETTER TO INVESTMENT FIRM
Mr. Fegley moved, Mrs. Godshalk seconded and it was unanimously carried to authorize the Township Manager to send a letter to the investment firm that in light of Dr. Strahle’s demise there should not be a freeze placed on the funds since it is not an individual that serves as a Trustee, it is a member of the Board of Supervisors.
APPROVAL OF ELM LOWNE FUNDRAISING
Mr. Fegley moved, Mr. Fazzalore seconded and it was unanimously carried to approve the fundraising at Elm Lowne on October 15, 1999.
Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to re-appoint George Davenport to the Sewer Authority.
Mr. Fazzalore moved, Mrs. Godshalk seconded and it was unanimously carried to
re-appoint Fred Golub to the Historic Commission.
There being no further business, Mr. Fazzalore moved, Mr. Fegley seconded and it was unanimously carried to adjourn the meeting at 10:50 p.m.
Frank Fazzalore, Secretary