TOWNSHIP OF LOWER MAKEFIELD
BOARD OF SUPERVISORS ORGANIZATIONAL MEETING
MINUTES - MONDAY, JANUARY 3, 2000
The Organizational Meeting of the Board of Supervisors of the Township of Lower Makefield was held in the Municipal Building on January 3, 2000. Mr. Hackman called the meeting to order at 7:30 p.m.
Board of Supervisors:
Wesley Hackman, Chairman
Frank Fazzalore, Vice Chairman
Scott Fegley, Secretary/Treasurer
Fred Allan, Member
Grace Godshalk, Member
Terry Fedorchak, Township Manager (joined meeting in progress)
Jeffrey Garton, Township Solicitor
Jan Gouza, Township Engineer
Joseph Bainbridge, Acting Chief of Police
SWEARING IN OF ELECTED OFFICIALS
District Justice Adamchak was present and swore in Frank Fazzalore and Scott Fegley as Supervisors and Marge OíReilly-Allen to the Board of Elected Auditors. Mr. Walter Bray was not present to be sworn in to the Board of Elected Auditors.
There was no public comment at this time.
The meeting was turned over to Jeffrey Garton, Chairman pro-tem.
ELECTION OF OFFICERS
Mr. Garton asked for nominations for the position of Chairman of the Board of Supervisors for the year 2000. Mr. Fegley moved and Mrs. Godshalk seconded the nomination of Wesley Hackman. There were no further nominations and the Motion carried unanimously.
Mr. Garton asked for nominations for the position of Vice Chairman of the Board of Supervisors for the year 2000. Mrs. Godshalk moved and Mr. Fegley seconded the nomination of Frank Fazzalore. There were no further nominations and the Motion carried unanimously.
The meeting was turned over to Mr. Hackman.
Mr. Hackman asked for nominations for the position of Secretary/Treasurer of the Board of Supervisors for the year 2000. Mr. Fazzalore moved and Mrs. Godshalk seconded the January 3, 2000 nomination of Scott Fegley. There were no further nominations and the Motion carried unanimously.
Mr. Hackman asked for nominations for the position of Assistant Secretary/Treasurer of the Board of Supervisors for the year 2000. Mr. Fazzalore moved and Mr. Fegley seconded the nomination of Terry Fedorchak. There were no further nominations and the Motion carried unanimously.
APPOINTMENT OF TOWNSHIP SOLICITOR
Mr. Fegley moved, Mr. Fazzalore seconded and it was unanimously carried to appoint Beglin, Carlin & Mandio as Township Solicitor.
APPOINTMENT OF CHAIRMAN OF THE VACANCY BOARD
Mr. Fegley moved, Mrs. Godshalk seconded and it was unanimously carried to appoint Marge OíReilly Allen as Chairman of the Vacancy Board.
APPOINTMENT OF DELEGATE AND ALTERNATE DELEGATE TO THE ANNUAL CONVENTION
Mr. Hackman moved, Mr. Allan seconded and it was unanimously carried to appoint Scott Fegley as the delegate and Frank Fazzalore as the alternate delegate to the annual Convention of Pennsylvania Township Supervisors to be held April 9 to April 12 at the Hershey Lodge.
ESTABLISH COMPENSATION OF TREASURER
Mr. Fazzalore moved and Mrs. Godshalk seconded to establish the compensation of the Treasurer at $1200 per year subject to approval of the Board of Auditors. Motion carried with Mr. Fegley abstaining.
ESTABLISH AMOUNT OF TREASURERíS AND ASSISTANT TREASURERíS BOND
Mr. Fazzalore moved, Mr. Allan seconded and it was unanimously carried to establish the amount of the Treasurerís Bond at $2,000,000 and the Assistant Treasurerís Bond at $2,000,000.
GOLF COURSE DISCUSSION
Mr. Hackman stated they have been working toward a Golf Course in the Township for a number of years. He stated unfortunately they had to condemn land since they were unable to reach an agreement with the landowners three years ago. Mr. Garton has indicated that Judge Rufe entered an Order on December 30 which concluded that the Township had the authority to condemn the property and has dismissed all objections filed by the property owner. Mr. Hackman thanked Mr. Garton on behalf of the Board for his efforts in this regard since a lot of work went into this legal matter.
Mr. Hackman stated the property is 166 acres located on Woodside Road. The owners live in Florida and have the right to appeal the decision. Mr. Hackman noted it has always been the intention of the Board of Supervisors to pay a fair price for the property.
Mr. Hackman thanked the members of the Golf Committee who have been working diligently to learn all there is to know about the construction of a Golf Course. He stated they will now begin to move forward on this project.
Mrs. Godshalk stated she is pleased to hear the way the Decision came down and having been part of the Golf Committee for more than 38 months, she looks forward to working toward a Golf Course for the Community.
Mr. Hackman stated they estimate it will take approximately two years to build a Golf Course.
AWARD OF BID FOR PURCHASE OF PORTABLE GENERATORS
Mr. Gouza stated they were authorized to seek bids for nine portable generators. They received three bids. He added when they talked to dealers their price per unit without bidding was more than the price of the low bid received. It is recommended by the Police Department and the Road Department that the bid be awarded to the low bidder, East Coast Cycle Center. He noted this amount is less than was budgeted. Mr. Taylor noted there will be costs for conversions to be made to the traffic signal boxes. Acting Chief Bainbridge stated they will have to make the conversions to all of the traffic signal boxes in the Township. They estimate the costs for this conversion to be under $300 for each box which should bring the cost for the project to the budgeted amount.
Mr. Fegley moved, Mrs. Godshalk seconded and it was unanimously carried to award the bid for purchase of portable generators to East coast Cycle Center in the amount of $11,475.
AWARD BIDS FOR ROELOFS PARK PHASE 3
Mr. Gouza stated the Board of Supervisors authorized the re-design and re-bidding of the Roelofs Park Building. The previous bid opening was approximately $285,000 and those bids were rejected. Changes were made to the building and they went out to bid again and bids were received in three parts. The combination of the bids is $230,000 for a savings of $55,000. He noted they sacrificed the storage facilities in the re-design.
Mr. Hackman stated there is one option that has to do with running water lines to the fields.
Mr. Gouza stated part of the utility contract included the installation of fountains and hose bit connections at each field and running the water lines to those fields which would supply water to fountain facilities at each field and also provide the ability for the Leagues and users of the fields to water the in-fields if needed. The cost for this is $31,000 out of the $98,514 from the Lower Bidder which is Contract B. There has been discussion as to whether this was financially feasible or prudent. Mr. Gouza stated they are matching the fountain facilities that are used at Macclesfield Park. He stated the size of the supply lines would handle some type of irrigation system if the Township wishes to consider this in the future.
Mr. Fedorchak joined the meeting at this time.
Mr. Allan asked if they could approve this with the understanding that they go back to the organizations that will be using the facility and ask if they would like to add the storage area at their cost. Mr. Hackman stated he would have a problem with this since it would then be part their building and part the Townshipís building. He would prefer that they put up their own building if they desire.
Mr. Allan moved and Mrs. Godshalk seconded to award the bids for Roelofs Park 3 as follows: Contract A (General) to A.V. Construction, Inc. in the amount of $104,800; Contract B (Utility) to Eagle Construction Services in the amount of $98,515; and Contract C (Electric) to Dayspring Electric, Inc. in the amount of $26, 848.
Mrs. Godshalk asked the timing of the project. Mr. Gouza stated he would anticipate giving the contractors the notice to proceed no later than February 1 and the building will therefore be in place before the ball season starts. Mr. Allan stated he would be willing to work with the contractors to ensure that the building is complete so that it does not interfere with the season.
Motion to approve carried unanimously.
DISCUSSION OF POOL HEATERS PROJECT
Mr. Fazzalore asked the status of the pool heaters project. Mr. Gouza stated they are still working on the specs and feel the matter will be put out to bid by the end of the month so the Board can review the bids received by the second meeting in February. They feel they will have two and a half months to install so that it is in place before the season begins.
Mr. Fazzalore asked about the gas line, and Mr. Gouza stated PECO agreed to install the line for free if they heated all the pools. He stated they cannot ask PECO to proceed until the Board of Supervisors authorizes them to proceed with the project.
PEAKE FARM DISCUSSION
Mrs. Godshalk noted the Board rejected dedication of the Peake Farm because of the trees. Mr. Garton stated he advised the developer of this concern and they have not yet submitted a new request for dedication. Mrs. Godshalk stated the trees being installed should be reviewed to make sure they are satisfactory and meet all requirements.
HAMPTON INN DISCUSSION
Mr. Fegley stated the Hampton Inn has been keeping the red lights on even though no decision has been made yet by the Board of Supervisors. He stated currently they are violating the Ordinance. Mr. Hackman stated they should be advised that these lights should be turned off. Mr. Fedorchak was asked to look into this.
There being no further business, Mr. Hackman moved, Mr. Fegley seconded and it was unanimously carried to adjourn the meeting at 8:05 p.m.