TOWNSHIP OF LOWER MAKEFIELD

BOARD OF SUPERVISORS

MINUTES – MARCH 15, 2004

 

 

The regular meeting of the Board of Supervisors of the Township of Lower Makefield was held in the Municipal Building on March 15, 2004.  Chairman Fazzalore called the meeting to order at 7:30 p.m. noting that the Board had been meeting in Executive Session since 7:00 p.m. discussing personnel matters and contracts with employees.  Once these contracts are approved, they will be presented to the public.

 

Those present:

 

Board of Supervisors:               Frank Fazzalore, Chairman

                                                Pete Stainthorpe, Vice Chairman

                                                Scott Fegley, Secretary/Treasurer

                                                Steve Santarsiero, Supervisor

 

Others:                                     Terry Fedorchak, Township Manager

                                                Jeffrey Garton, Township Solicitor

                                                Robert Williams, Township Engineer

                                                Kenneth Coluzzi, Chief of Police

 

Absent:                         Grace Godshalk, Supervisor

 

PUBLIC COMMENT

 

Mr. Zachary Rubin, 1661 Covington Road, stated at the last meeting he asked that the Board discuss forming a regional commission with surrounding Municipalities to discuss regional issues.  At that time it was indicated that this would be discussed at a future meeting.  Mr. Fazzalore stated he has added this item under Other Business and it will be discussed at that time.

 

Mr. Rubin stated April 5 is the next scheduled meeting of the Board which is the first night of Passover.  He asked that they consider postponing or canceling this meeting. 

Mr. Santarsiero stated he will be unable to attend a meeting on April 5 for the same reason noted by Mr. Rubin.  Mr. Stainthorpe stated they will be skipping the second meeting in April because of the Convention, and he would not want to cancel the other meeting.  Mr. Fegley stated they are always going to run into problem with meetings, particularly on Monday night.  He stated the Board is going to have to either meet on April 5 or on some other night.  Mr. Santarsiero stated he is not suggesting that they cancel but asked if there is a chance they could meet another night.  Mr. Stainthorpe stated he would prefer that they keep to the schedule for the balance of the year and consider at a later time changing the meeting night to Wednesday beginning in 2005.

He stated they would not be able to change it this year because of the impact on other Boards.

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APPROVAL OF MINTUES

 

Mr. Fegley moved, Mr. Stainthorpe seconded and it was unanimously carried to approve the Minutes of March 1, 2004 as corrected.

 

 

APPROVAL OF MARCH 1, 2004 AND MARCH 15, 2004 WARRANT LISTS AND FEBRUARY, 2004 PAYROLL

 

Mr. Fegley moved, Mr. Stainthorpe seconded and it was unanimously carried to approve the March 1, 2004 and March 15, 2004 Warrant Lists and February, 2004 Payroll as attached to the Minutes.

 

 

APPROVAL OF SETTLEMENT AGREEMENTS

 

Mr. Garton stated the Board has been in discussion with the owners of Tax Parcel

#20-32-43 and Tax Parcel #20-32-43-1 to acquire those properties for inclusion in the Five Mile Woods.  These discussions have resulted in the preparation of Settlement Agreements.  The Township will acquire these parcels for a total of thirteen acres located on Big Oak Road. 

 

Mr. Stainthorpe moved and Mr. Santarsiero seconded to approve the Settlement Agreements as follows:  Tax Parcel #20-32-43, Cyril L. Banko and Rita H. Banko in the amount of $225,000 and Tax Parcel #20-32-43-1, Michael Banko and Mary Banko in the amount of $525,000 for a total cost of $750,000.

 

Mr. Fazzalore asked if this will be paid for with the funds authorized to be borrowed for open space.  Mr. Fedorchak stated they anticipate 50% of the cost will be from the open space funds and they will apply for a grant for the remainder.  He noted consideration of the grant is the next item on the Agenda. 

 

Mr. Garton noted that prior to reaching agreement with the Township, the sellers had considered an Agreement of Sale with a developer for an amount in excess of $1 million but they opted for a quicker settlement with the Township.

 

Ms. Dana Weyrick asked what the Township will do with the house on the property, and it was noted the house will be taken down.

 

Motion carried unanimously.

 

 

 

 

March 15, 2004                                                               Board of Supervisors – page 3 of 8

 

 

APPROVAL OF RESOLUTION NO. 2053 APPROVING FILING AN APPLICATION FOR FUNDS UNDER THE BUCKS COUNTY NATURAL AREAS GRANT PROGRAM

 

Mr. Stainthorpe moved, Mr. Fegley seconded and it was unanimously carried to approve Resolution No. 2053 approving filing an application for funds under the Bucks County Natural Areas Grant Program.

 

 

GOLF COURSE

 

A.  Authorize Eastern Telephone & Telecommunications to Install Phone System

 

Mr. Taylor was present and stated this is the same contractor who recently installed the telephone system for the Township.  They are on the State bid. 

 

Mr. Stainthorpe moved and Mr. Santarsiero seconded to authorize Eastern Telephone & Telecommunications to install the phone system at a cost of $12,412.64.

(State Bid 5805-55)  Motion carried with Mr. Fegley abstaining.

 

 

B.  Award Bid for Bedknife Grinder and Spin/Relief Grinder

 

Mr.  Taylor stated public bids were opened on March 2.  They only had one bidder for both items.

 

Mr. Stainthorpe moved and Mr. Santarsiero seconded to award the bid to Stull Equipment Company as follows;  Foley United 670 Accu-Pro Bedknife Grinder in the amount of $11,975 and Foley United 630 Accu-Pro Spin/Relief Grinder in the amount of $19,250.

 

Mr. Santarsiero asked if these were sent out as usual with proper notice, and Mr. Taylor stated they were.  He noted these are specialty items which is probably why they only received one bid.

 

Motion carried with Mr. Fegley abstaining.

 

 

C.  Award Bid for Lastec Articulating Riding Mower

 

Mr. Stainthorpe moved and Mr. Santarsiero seconded to award the bid to Finch Services, Inc. for the purchase of a Lastec Articulating Riding Mower at a cost of $24,897.

 

 

March 15, 2004                                                               Board of Supervisors – page 4 of 8

 

 

Mr. Jeff Damcott, Superintendent of the Golf Course, was present and stated a lot of this equipment can only be sold by certain companies in the region.  Mr. Fazzalore asked about the delivery dates, and Mr. Damcott stated they should be delivered within ten days. 

 

Motion carried with Mr. Fegley abstaining.

 

 

D.  Reject All Bids and Authorize Rebidding Golf Cart Purchase

 

Mr. Taylor stated they went out to bid for the golf carts and in the bid package there were conflicting statements.  They are asking that the bids be rejected and that they be authorized to rebid.

 

Mr. Stainthorpe moved and Mr. Santarsiero seconded to reject all bids and go out to bid again.

 

Mr. John Gilman, 72 Bedford Place, stated his friend owns Stonybrook and has had good success with Japanese carts which are smaller and lighter than other carts.  Mr. Taylor stated there are no restrictions as to who can submit a bid. Mr. Garton stated they might want to send out a bid package to this particular vendor.  Mr. Gilman stated the vendor is Yamaha.  Mr. Garton stated Yamaha chose not to bid, and Mr. Taylor stated he does not know why they did not submit a bid since they did come to the meeting.

 

Motion carried with Mr. Fegley abstaining.

 

 

GRANT EXTENSION OF TIME FOR DEDICATION OF DOLINGTON ESTATES I, PHASE IV AND DOLINGTON ESTATES II

 

Mr. Santarsiero moved, Mr. Stainthorpe seconded and it was unanimously carried to grant an extension of time for dedication of Dolington Estates I, Phase IV and Dolington Estates II until 4/19/04.

 

 

GRANT EXTENSION OF TIME FOR DEDICATION OF ESTATES AT PEBBLE CREEK

 

Mr. Santarsiero moved, Mr. Stainthorpe seconded and it was unanimously carried to grant an extension of time for dedication of Estates at Pebble Creek until 4/16/04.

 

 

March 15, 2004                                                               Board of Supervisors – page 5 of 8

 

 

ZONING HEARING BOARD MATTERS

 

With respect to the Michael and Susan Spevak, 1612 Fairfield Road, Variance request to construct an addition resulting in encroachment to the rear yard setback, it was agreed to leave this matter to the Zoning Hearing Board.

 

With respect to the Tim and Karen Vandermerk, 1090 N. Kimbles Road, Variance request to construct a screened porch and deck encroaching in special setback of Dolington Road, it was agreed to leave this matter to the Zoning Hearing Board.

 

With respect to the Better Living Patio Rooms, Variance request for the property located at 700 Ardsley Court to construct an in-ground pool encroaching in rear yard setback and excessive impervious surface, it was agreed to leave this matter to the Zoning Hearing Board.

 

With respect to the Four Seasons Sun and Shade Variance request for property located at 1519 Brock Creek Drive, to construct a sunroom resulting in greater than permitted impervious surface, it was agreed to leave this matter to the Zoning Hearing Board.

 

Mr. Stainthorpe moved, Mr. Fegley seconded and it was unanimously carried to have the Solicitor appear in opposition to the Mr.& Mrs. Jeff Annechini, 1 South Homestead Drive, Variance request to construct a patio resulting in greater than the permitted impervious surface unless they can get the impervious surface to 1% or below over the requirements.

 

 

APPOINT CARROLL ARCHITECTS TO PERFORM DESIGN AND CONSTRUCTION DRAWINGS FOR PHASE II RENOVATIONS OF THE POLICE DEPARTMENT

 

Chief Coluzzi stated Carroll Architects submitted a proposal for $26,000.  He added they did the Phase I design and are doing an outstanding job. 

 

Mr. Stainthorpe moved, Mr. Santarsiero seconded and it was unanimously carried to appoint Carroll Architects to perform design and construction drawings for Phase II renovations of the Police Department.

 

 

SUPERVISORS REPORTS

 

Mr. Fazzalore stated the Park & Recreation Board gave PAA authority to proceed with the purchase of six tarps to be placed as field covers on the Lower Makefield Township baseball and softball fields at PAA expense.

March 15, 2004                                                               Board of Supervisors – page 6 of 8

 

 

Mr. Stainthorpe stated he did a walk-through at the Golf Course to review erosion and work that needs to be done before the Golf Course can be completed.  Wadsworth will be out with equipment for five weeks to make repairs at their cost.  They are still set to open on July 1.  They are working on the Clubhouse interior.  They have hired a General Manager – Terry Bannon.  He has worked at the Rancocas Golf Course in New Jersey which is a well-managed course.  Kemper is very pleased with this hire.  Mr. Bannon will be on board March 22.  Mr. Fazzalore asked when they will install the road into the Golf Course. Mr. Fedorchak stated this will not be done until the Clubhouse is completed.  He stated they do not want to put the final wearing surface down until construction is completed.  He stated there is supposedly a base in place. 

 

Mr. Santarsiero stated the Farmland Preservation Corporation met and welcomed their newest member.  Mr. Santarsiero stated he will be touring the various Farmland Preservation Corporation properties on April 3 beginning at 7:00 a.m.  Mr. Fedorchak stated he would like to join this tour as well. 

 

 

REPORT ON MARCH 4 PENNDOT REGIONAL TRAFFIC SAFETY MEETING

 

Mr. Fedorchak stated the meeting was held at the PennDOT King of Prussia office.  PennDOT has decided to bid both culverts on Swamp Road simultaneously.  It is anticipated both culverts will be completed by Labor Day.  PennDOT is planning on having a public meeting sometime late April /early May.  Mr. Fedorchak asked them if there will be any weight restrictions on Swamp Road after the culverts are open and he was told there would not be any restrictions.  Mr. Fazzalore stated the trucks may still not want to take this road because it is “curvy.” 

 

Ms. Sue Herman asked for a review of the feedback on Lindenhurst Road traffic calming measures.  Mr. Fedorchak stated they will tell them officially about this at the public meeting.  He believes that they will approve the raised medians but not the speed hump.  They will probably agree to a traffic signal at Woodside and Lindenhurst Roads and rather than the raised crosswalk, will ask the Township to look at stripping in the area of the Dolington Estates development.  He stated Secretary Hoffman has not ruled out the possibility of raised pedestrian crosswalks.  Mr. Williams stated these stand out visually from the regular roadway and they ramp up like a speed table and serve a similar function to a speed hump in that respect.  Vehicles do usually have to slow down to fifteen miles per hour to handle them comfortably. 

 

Mr. Fedorchak stated there has been concern expressed by the residents of Wrightstown Township that if Swamp Road is opened up to truck traffic, there should be improvements throughout Swamp Road and Lower Makefield is in support of this. 

He has heard a number of figures on costs from $8 million to $20 million to make safety improvements on Swamp Road; but at the meeting on March 4, District 6 provided a list

March 15, 2004                                                               Board of Supervisors – page 7 of 8

 

of what they felt to be low-cost traffic improvements that could be implemented relatively quickly and provide some measure of safety for the residents.  It was anticipated that this would be done sometime around the time the culverts were going to be replaced.  Mr. Fedorchak reviewed some of the items that would be considered in these upgrades.  He noted Newtown Township, Northampton, and Wrightstown were represented at the meeting, but Upper Makefield did not have a representative present. Mr. Fedorchak stated it was clear that PennDOT gave this matter a significant amount of thought before the meeting, and he thanked them on behalf of the Lower Makefield Supervisors.

 

Mr. Don Kimmelman, 72 Bedford Place, noted it is very difficult to make a turn at the top of the hill where there is a four-way stop sign.  Mr. Fedorchak stated he does not recall if they discussed this location specifically. 

 

Ms. Virginia Torbert asked if there was any discussion about joint Municipal truck inspections. Chief Coluzzi stated they do currently have a schedule in place that includes the area where they do the truck inspections.   This schedule has been set for the year. 

Ms. Torbert asked it if would involve Swamp Road; and Chief Coluzzi stated he feels it does, but will check the schedule again.  Ms. Torbert stated once Swamp Road is opened up, she feels they will have to increase the number of times they do the inspections.

 

 

APPROVAL OF CONSORTIUM ROAD MATERIALS BIDS FOR 2005/2005

 

Mr. Stainthorpe moved, Mr. Santarsiero seconded and it was unanimously carried to approve the Consortium Road Materials Bids for 2004/2005.

 

 

AUTHORIZE REPLACEMENT OF OFFICER JOHNSON

 

Mr. Fazzalore stated Officer Dave Johnson has submitted a letter of intent to retire on June 1, 2004, and Chief Coluzzi needs Board approval to hire a replacement.

 

Mr. Santarsiero moved, Mr. Fegley seconded and it was unanimously carried to authorize Chief Coluzzi to replace Officer Johnson.

 

 

DISCUSSION OF FINGERPRINT SYSTEM

 

Mr. Fazzalore stated purchase of a new fingerprint system was authorized in the Budget.  Chief Coluzzi stated this system must be uniform to those used through the State. 

Mr. Fazzalore noted no Motion is required as the item is within the Budget.  Chief Coluzzi described how the system operates and stated the system is part of Homeland Security.

March 15, 2004                                                               Board of Supervisors – page 8 of 8

 

 

DISCUSSION AND MOTION ON REGIONAL ADVISORY BOARD

 

Mr. Stainthorpe moved, Mr. Santarsiero seconded and it was unanimously carried to have the Township Manager and Mr. Santarsiero contact, by writing a letter to all surrounding communities, for a Kick-Off meeting to establish a Committee to discuss common concerns.

 

 

APPOINTMENTS TO BOARDS AND COMMITTEES

 

Mr. Stainthorpe moved, Mr. Fegley seconded and it was unanimously carried to re-appoint Michelle Stambaugh to the Historical Commission and Henry Carpenter to the Park & Recreation Board.

 

There being no further business, Mr. Stainthorpe moved, Mr. Santarsiero seconded and it was unanimously carried to adjourn the meeting at 8:15 p.m.

 

                                                                        Respectfully Submitted,

 

 

 

 

                                                                        Scott Fegley, Secretary