A meeting of the Board of Supervisors of the Township of Lower Makefield for the purpose of interviewing candidates for Board and Commission vacancies was held in the Municipal Building on January 17, 2007.


Those present:


Board of Supervisors:               Ron Smith, Chairman

                                                Greg Caiola, Vice Chairman

                                                Steve Santarsiero, Secretary/Treasurer

                                                Pete Stainthorpe, Supervisor


Others:                                     Terry Fedorchak, Township Manager


Absent:                                     Grace Godshalk, Supervisor



Mr. Smith called the meeting to order at 7:00 p.m.



Interview of Helen Bosley


Ms. Helen Bosley was present seeking re-appointment to the Golf Committee.  Mr. Smith asked why Ms. Bosley would like to be re-appointed.  Ms. Bosley stated finally at the last Golf Committee meeting she was able to put forth a proposal that addressed the issue of increasing involvement of those who are not eighteen-hole golfers.  She would like to address a different population in terms of the Township.  She would like to help the Committee and the management company work on this.  Mr. Smith asked if there has been any interest expressed in this idea, and Ms. Bosley stated there has been.  She would like the opportunity to convince people that there is an interest and a need in the community for this. 


Mr. Stainthorpe stated he feels this proposal is a creative way to make the Course more friendly to women golfers who may want to golf during the week but do not have partners. 


Mr. Caiola asked for more information on the proposal, and Ms. Bosley stated there has been some interest in the community expressed to herself and other people that women or others with young children may want to play nine holes of golf after 9:00 a.m. during the weekdays after the children are in School.  She stated there are those that only want to spend the time playing nine holes as opposed to eighteen.  She stated she is trying to

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work out a small carve-out in terms of a group that would have a specific time perhaps every week to be able to do this.  Mr. Caiola asked about the rate, and Ms. Bosley stated the rate would be the same, unless there were some other kind of Association.  She stated it would be not much different from the Makefield Highlands Golf Association. 


Mr. Santarsiero stated Ms. Bosley interviewed a short time ago, and he felt she was a good candidate then; and he would be in support of her now. 



Interview of Jo Norum/Jennifer Stark


Ms. Jo Norum was present.  She is requesting re-appointment to the Elm Lowne Committee. 


Mr. Stainthorpe asked Ms. Norum her thoughts for creating greater access and usage of Elm Lowne.  Ms. Norum stated the Committee has worked extensively on this question.  She stated they feel Elm Lowne should be considered a public property and used the same way the Township Municipal Building is used.  She stated they feel it should be provided as a meeting facility for resident groups at no cost to those wishing to meet there.  She stated currently the Lower Makefield Women’s Club is meeting there as is the Martha Washington Garden Club.  She stated they are meeting at Elm Lowne on a regular basis at no charge.  She stated they are also looking at a small fee of approximately $75 for non-resident groups for this same use. 


Ms. Norum stated they are also considering event activities from a resident and non-resident perspective.  She stated this could include social events, fundraisers, etc.  They would consider this a private affair but not characterize strictly what that means.  She stated they are recommending that residents pay $155 for use of the facility as well as a house sitter fee of $20 an hour for the entire time they are in the building plus one half hour before and one half hour after the event.  She stated they also have a house sitter fee when Open Aire Affairs makes use of the property.


Mr. Caiola asked about usage in 2006 compared to 2005.  Ms. Norum stated there was an up tick and more groups are looking at it.  She stated when the Elm Lowne Committee first went into this, she feels they went into it the wrong way as they looked at it solely as an income-producing venue; and there was a very complicated fee schedule.  She stated what they are now considering would be more long-term enduring.  Once the schedule is agreeable to everyone, they would like to have it publicized.


Mr. Santarsiero asked if there are any other groups that have used the facility for an extended period of time.  Ms. Norum stated both the Makefield Women’s Group and the Martha Washington Garden Club use it monthly.  She stated the Republican Committee and Historical Society also use it quite frequently.  She stated the use of the property as a

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meeting facility to groups has not yet been publicized as they did not know if it would be acceptable to the Board of Supervisors.  She stated they also need to consider other details such as the cleaning procedure.  Mr. Santarsiero stated when they discussed this in October, they were still in the Budget process.  He stated he felt that the Elm Lowne Committee was going to come back to the Board of Supervisors with a more refined Plan based on the Budget and some additional details as to use.  Ms. Norum stated they have been through the Committee with this several times; and she is not clear what additional information the Board of Supervisors would be looking for.  She stated the Township will be using the facility for a picnic in May.  Mr. Santarsiero stated he is looking for a plan based on the costs they know are associated with the property and for their proposals in terms of rates.  He stated what the Board had seen previously was a little general and did not take into consideration the whole financial picture.  He suggested that the Elm Lowne Committee come in before the Board of Supervisors in the next month or two.  He stated they could then look at the past financial information and consider what should be done in the future. 


Ms. Norum stated they did submit a Budget.  She stated the Committee feels they should stop looking at the Elm Lowne Committee, which is a preservation Committee, as a financial Committee.  She stated they went off into that direction when the property was first purchased.  She stated Open Aire Affairs should provide income to the Township and let the Elm Lowne Committee be in the process of preserving the house and grounds for the current and future residents. 


Mr. Smith noted the vacancies on the Board and asked if she has anyone in mind they may want to have send in an Application, and Ms. Norum stated she does.  She stated she would also like a public request for Applicants. 


Mr. Smith asked the condition of the barn.  Mr. Fedorchak stated in connection with the Township’s review of the Satterthwaite barn, he has asked Mr. Marshall, who has been taking barn experts to the Satterthwaite barn for their assessment, to also look at the Elm Lowne barn.  Ms. Norum stated there was an architectural group that was awarded Grant money and part of that money was used to bring out their historical engineer to inspect the barn.  There was a report written indicating that the oldest part of the barn was extremely sturdy, but the barn addition is in very bad condition.


Ms. Jennifer Stark was present who is also applying for re-appointment to the Elm Lowne Committee, and was invited forward.


Ms. Stark was asked why she would like to be re-appointed.  Ms. Stark stated on 8/12/99 they came before the Board of Supervisors about what to do with Elm Lowne, and they are still discussing this.  She stated her mission for 2007 is to determine what to do with Elm Lowne.  She stated she is a practicing architect with a Masters in Historic Preservation and has been practicing preservation, planning, and architecture for

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seventeen years.  She stated would like a decision to be made by the Township to either keep the property or re-assess it.  She stated she would like to see Elm Lowne have a place as a cultural asset either as a privately-owned property with open space around it or as a property that is maintained by the Municipality. 


Mr. Smith stated this year he is planning to have one or two of the Townships Boards come to a Supervisors meeting at each of their meetings or monthly to discuss their Agenda for the next twelve months.  He stated once they have made the remaining appointments to the Elm Lowne Committee,  and they have had an opportunity to meet, he would like to schedule the Committee to come in to speak to the Board of Supervisors. 


Ms. Stark stated she has put together a plan for a public-use facility aspect for the property which was the Committee’s attempt to tell the Board what they know about the intricacies of the property.  She stated they need the Township’s input with regard to budgeting and costs to see if there is a way to make this asset work or not.  She stated this document is still ready to be used as part of their input. 


There being no further business, the meeting was adjourned at 7:25 p.m.


                                                                        Respectfully Submitted,





                                                                        Steve Santarsiero, Secretary