TOWNSHIP OF LOWER MAKEFIELD
MINUTES - FEBRUARY 25, 2002
The regular meeting of the Planning Commission of the Township of Lower Makefield was held in the Municipal Building on February 25, 2002. Chairman Roeper called the meeting to order at 7:30 p.m.
Albert Roeper, Chairman
Nancy Frick, Director zoning, Inspection & Planning
APPROVAL OF MINUTES
Mr. Pazdera moved and Mr. Tofel seconded to approve the Minutes of January 28, 2002 as corrected. Motion carried with Ms. Gould abstained.
#532 - FLOWERS TRACT SKETCH PLAN
Mr. Roeper stated the applicant contacted the Township this afternoon and asked to be taken off the Agenda. He noted if anyone is interested in reviewing the Plans, they are available this evening.
DISCUSSION OF COMPREHENSIVE MASTER PLAN
Mr. Roeper stated the Planning Commission has been given the job of updating the Master Plan. Following the last meeting of the Planning Commission, when they discussed the questionnaire to be distributed to the various Township agencies and Commissions, Mr. Roeper sent a copy of the revised draft of the questionnaire along with a list to whom it should be sent to Mr. Fedorchak. He met with Mr. Fedorchak who had some reservations about the way the questions in the Planning Commission’s draft were stated. They discussed these in connection with the draft that had been submitted by the Bucks County Planning Commission. Mr. Fedorchak asked that the questionnaire for the Township administrative staff be sent to him as he wants to discuss the questionnaire in a staff meeting. They agreed on the list to whom else the questionnaire would also be sent. They also reviewed the letter sent out to all the individuals advising them of the fact that the questionnaire will be forthcoming. Mr. Roeper stated on February 19 he sent a memo to Ms. Bush advising her of their actions and today they received, by fax, the revised questionnaire for them to consider this evening.
Mr. Roeper stated Mr. Fedorchak has insisted that the time to return the questionnaire be extended to April 15 with the exception of the Finance Director whose deadline will be further extended to June 15.
Mr. Roeper stated the individual from the Bucks County Planning Commission responsible for this project will pick up the questionnaires once returned by all participants. Mr. Roeper stated he is not sure exactly who will be getting them first at the Township and he will confirm this with Mr. Fedorchak. Mr. Roeper stated he would like to keep copies of these before they are sent to the Bucks County Planning Commission.
Mr. Roeper stated if the Planning Commission is satisfied with the questionnaire as proposed, he will contact Ms. Bush in the morning who will print fifty copies and send them to the Township for distribution. After review of the questionnaire this evening, the Planning Commission felt it was acceptable as proposed.
Mr. Roeper noted the draft of the resident questionnaire. He stated some reservations have been expressed by some of the Supervisors about sending one of these out to every resident in the Township. Mr. Roeper stated if the Board is planning on sending out a Township Newsletter in the spring, it could include the questionnaire. Mr. Stainthorpe stated they have not discussed the Newsletter since the first of the year, and he feels it would be expensive to send a questionnaire out to every Township resident.
Mr. Roeper stated he would question if the postage and cost of the mailing is coming from Ms. Bush’s Budget or if it is to be paid by the Township. After review of the Ms. Bush’s Contract, Ms. Frick stated she would assume the mailing costs were not included.
Mr. Roeper stated they should also consider if the questionnaire does not go out to the entire Township, how would they select a representative group to whom it should be sent. Mr. Stainthorpe stated he feels for every neighborhood it should be sent to every third, fourth, or fifth house. Mr. Tofel stated he feels they should indicate in an accompanying letter that this is a random sample. Mr. Roeper stated a statement could also be included that copies are available at the Township Building for anyone interested in filling out a questionnaire. Ms. Gould stated she is not sure that this would be a good idea since it may skew the numbers and those with a specific agenda could have all their supporters come in and complete a questionnaire. Mr. Stainthorpe stated he feels a random sample is best. He stated he feels they should include return postage to encourage those receiving the questionnaire to complete it and send it back.
Ms. Gould noted the questionnaire as printed is not very efficient since it is not printed front and back. She feels there could be a re-design. Mr. Tofel stated the print needs to be large enough for people to read. Ms. Gould noted they could do bulk mail for the return so that they only get billed for those who actually return the questionnaire. She stated this does take somewhat longer to be returned.
Some changes were proposed to the questionnaire which were noted by Mr. Roeper.
Mr. Roeper agreed to make the changes and send them to Ms. Bush. He will also send a letter to Mr. Fegley for the Board’s packet.
Mr. Roeper stated on Friday, March 8 at 8:20 a.m. at the Doylestown County Club there will be a seminar regarding land use regulations. Ms. Gould and Mr. Roeper indicated they would like to attend.
Mr. Stainthorpe stated the Residents Against Matrix are filing a petition to have an issue placed on the Primary Ballot regarding Home Rule. A special meeting of the Board of Supervisors has been called for tomorrow afternoon at 3:00 p.m. to discuss this matter.
There being no further business, the meeting was adjourned at 8:45 p.m.