TOWNSHIP OF LOWER MAKEFIELD
PARK & RECREATION BOARD
MINUTES - MARCH 7, 2000

The regular meeting of the Park & Recreation Board of the Township of Lower Makefield was held in the Municipal Building on March 7, 2000. Chairman Fritchey called the meeting to order at 7:35 p.m.

Those present:

Park & Recreation Board:

David Fritchey, Chairman
Ron Smith, Vice Chairman (joined meeting in progress)
John Kuebler, Secretary
Henry Carpenter, Member (joined and left meeting in progress)
Patricia Martin, Member
Andrew Newbon, Member

Others:

Donna Liney, Recreation Coordinator
Fred Allan, Supervisor (joined meeting and left meeting in progress)
Grace Godshalk, Supervisor Liaison

Absent:

Larry Szarko, Park & Recreation Board Member

APPROVAL OF MINUTES

Mr. Kuebler moved, Mr. Newbon seconded and it was unanimously carried to approve the Minutes of February 8, 2000 as written.

DISCUSSION OF INSTALLATION OF PROPOSED FENCED AREA FOR ON DECK BATTERS AND RECOMMENDATION TO BOARD OF SUPERVISORS

Ms. Liney noted the Park Board previously discussed this matter, and this is provided for in the 2000 Budget. She stated this will provide additional safety measures for the children. PAA has indicated they will be under the Babe Ruth guidelines, and she has checked with ASA National Softball regulations. She asked if the Park & Recreation Board would recommend to the Board of Supervisors proceeding with the installation of a small fenced area for batters-on-deck on the Township ballfields and the installation of a fenced dug-out area on Field H at Macclesfield Park where there is no dug-out. She noted the Board of Supervisors may want to wait until after the Referendum vote to be taken on April 4 before deciding on any renovations at Stoddart.

Mr. Carpenter and Mr. Smith joined the meeting at this time.

Mr. Kuebler moved, Mr. Fritchey seconded and it was unanimously carried to recommend to the Board of Supervisors proceeding with the installation of a small fenced area for batters-on-deck on the Township ballfields and the installation of a fenced dug-out area on Field H at Macclesfield Park but wait on Stoddart Field until after April 4, 2000.

DISCUSSION ON PROVIDING ELECTRICITY TO BATTING CAGES AND RECOMMENDATION TO BOARD OF SUPERVISORS

Ms. Liney noted she included information per the Park Board’s request regarding supplying electricity to the batting cages that PAA installed. This is not a budgeted improvement and she suggested that PAA should be responsible for costs associated with this project since they will be the primary beneficiary of this improvement and the original PAA proposal was that there be no cost to the Township.

Mr. Jack Morrison of PAA was present and stated he feels PAA would be willing to do this and pay the costs over a five year time, but he would like to delay a final decision on this until the PAA Board meets on Thursday.

Mrs. Godshalk stated she feels any work done at Stoddart may not be advisable at this time.

Mr. Newbon asked if they could take the lowest bid for each individual field since this is the way the project was bid, and it was noted this may be possible.

Mr. Kuebler stated he does not feel they should be addressing electricity until they consider the installation of the concrete on the floor of the batting cages and a shed to store the equipment needed. Mr. Kuebler noted the letter from Mr. Berlin indicated Phase II of the project included the electricity, the shed, and the floor.

Mr. Allan joined the meeting at this time.

Mr. Morrison stated he would prefer to do all or nothing. Ms. Liney noted blacktop was suggested by the installer. Ms. Martin stated she did not feel blacktop would be much cheaper than concrete. Mr. Fritchey asked if it would be possible to defer this until next month. Mr. Kuebler estimated the entire cost of the project to be $40,000.

Mr. Morrison asked if the Community Center Referendum passes would this impact Stoddart Field, and Mrs. Godshalk stated it will.

Mr. Fritchey suggested they recommend proceeding with the electricity only at this time. Mr. Kuebler stated he did not feel it makes sense to proceed with the electricity at this time unless they also have a shed to store the equipment. Mr. Kuebler suggested they recommend that the Board of Supervisors approve a line of credit up to $35,000 at PAA’s discretion. Mr. Newbon stated he feels they could proceed with the electricity only at this time. Mrs. Godshalk stated she feels it is better for them to go to the Board of Supervisors one time to ask for a loan for a specific amount of money. Mr. Newbon stated possibly they could go to the Board of Supervisors and ask for a loan for the electricity this year and then go to them next year for the next phase of the project. Mrs. Godshalk asked how they will protect the pitching machines if they do not have a shed, and Mr. Morrison stated there are lock boxes now at the Pool field and at Macclesfield Park. Mr. Kuebler stated the previous proposal had pictures of the type of storage shed they were considering which holds the machine. He stated he did not feel they cost more than $1500. Ms. Martin stated they would have to provide a foundation, and she feels the cost for the shed installed would be $2500 each.

Mr. Allan expressed concern with the security of the machines if they are only stored in a lock box. He stated he feels they should recommend approving electricity to the fields at this time. Mr. Morrison stated he would ask that they request electricity on the pool field and at Macclesfield Park.

Mr. Newbon moved and Mr. Smith seconded to recommend to the Board of Supervisors approval of electricity to the Pool Field and Macclesfield Park with Mr. Morrison of PAA to advise how they will pay for this with terms acceptable to the Township and the bid to be awarded to DLS Electric. Motion carried with Ms. Martin opposed.

Mr. Carpenter left the meeting at this time.

SUPERVISORS’ REPORT

Mrs. Godshalk stated the Board of Supervisors voted to proceed with the pavilion at Macclesfield Park. It will be a 20’ by 45’ pavilion. Mr. Fritchey stated he feels the location is ultimately a decision for the Board of Supervisors. Mrs. Godshalk stated she would be willing to put the pavilion where the Park Board originally proposed. Ms. Liney stated she feels Mr. Hackman is also in favor of the original location. Mrs. Godshalk stated she feels this will enhance the Park in this area.

Mrs. Godshalk stated she would like to have help from the Park & Recreation Board members at Elm Lowne on March 25 from 10:00 A.M. until 12:00 P.M. picking up wood, etc. on the property before the start of the mowing season. She noted the Garden Club will be doing much of the work. Ms. Liney stated she could make some calls to see if there are other volunteer groups who would be interested in helping with this project. Ms. Liney also agreed to have a wheelbarrow provided.  

RECREATION COORDINATOR’S REPORT

Ms. Liney stated they are currently preparing the fields and facilities for spring use. Soccer goals have been placed on the fields. Harris fence has suggested postponing the scheduled crack filling at the basketball and tennis courts until they are certain that temperatures will remain above freezing. Ms. Liney stated the Township will be placing barricades at Roelofs Park in the area near the construction until the construction project is completed. Ms. Liney noted the packet to the Board included information on the number of programs they will be offering during the summer. The schedule does bring the Township close to capacity given the nature of the Township’s facilities.

UPDATE ON THE COMMUNITY CENTER

Mr. Allan stated they are proceeding with meetings on the Community Center. He stated YMS and PAA will include information on the proposed Center in their Newsletters. Mr. Smith suggested they put something in the newspaper with the names of a number of people from the various Township organizations who are in support of the project. Mr. Allan noted the organizations would have to pay for this since the Township cannot use Township money for this purpose. Mrs. Godshalk noted a half page in the Yardley News would cost approximately $400. There was also discussion about sending out a postcard to all Township residents. Mr. Fedorchak was present and stated he is aware of a number of individuals who plan to send Letters to the Editor in support of the project to both the Yardley News and the Bucks County Courier Times.

Mr. Smith stated he feels they could send a letter to the Editor with the signatures of the people representing the various Township groups in support of the project

Mr. Allan left the meeting at this time.

UPDATE ON LIGHTS

Mr. Fedorchak stated they will be able to turn on the lights at Field B and also feel lights will be able to be turned on in the Fall on Fields E and G. Mr. Fritchey noted the problem with the statue of limitations for filing a lawsuit and stated he feels they are getting close to this time limit.

LEAGUE LIAISON REPORTS

Ms. Liney stated YMS does want to have the June 3 V 3 special event and the Board of Supervisors was concerned about sponsorships last year. Mr. Smith stated he felt this event was well run. Mr. Kuebler stated his only concern is that they not box out baseball. Ms. Liney stated they will take care of this for this year so that baseball is not impacted.

There being no further business, Mr. Smith moved, Mr. Newbon seconded and it was unanimously carried to adjourn the meeting at 8:50 p.m.