TOWNSHIP OF LOWER MAKEFIELD
PARK & RECREATION BOARD
MINUTES - JANUARY 9, 2001

The regular meeting of the Park & Recreation Board of the Township of Lower Makefield was held in the Municipal Building on January 9, 2001. Chairman Fritchey called the meeting to order at 7:35 p.m.

Those present:

Park & Recreation Board:

David Fritchey, Chairman
Ron Smith, Vice Chairman
John Kuebler, Secretary
Henry Carpenter, Member
Angie Mancuso, Member
Patricia Martin, Member (joined meeting in progress)

Others:

Terry Fedorchak, Township Manager
Donna Liney, Recreation Director
Scott Fegley, Supervisor Liaison

Absent:

Andrew Newbon, Park & Recreation Board Member


APPROVAL OF MINUTES

Mr. Kuebler moved, Mr. Smith seconded and it was unanimously carried to approve the Minutes of December 12, 2000 as written.

REORGANIZATION OF PARK & RECREATION BOARD FOR 2001

Mr. Smith moved, Mr. Carpenter seconded and it was unanimously carried to continue with the same officers for the Year 2001 as served during 2000.

DISCUSSION OF LMT EARTH DAY CELEBRATION - 4/21/01

Mr. Fegley stated the Environmental Advisory Council is proposing a rather ambitious celebration for Earth Day on Saturday, April 21, 2001. They are planning three different venues. One will be at the Five Mile Woods which will be Tours by the Friends of the Five Mile Woods. At the Township Building they are proposing a stream tour similar to that which was held in October, 2000. Skelly & Loy will be taking interested citizens out to a few locations on Brock Creek and Buck Creek to do stream sampling. He stated they hope to have a bus similar to the kind used for the Road Tour to take people together in one vehicle to the various locations. At Macclesfield Park they will have a Fishing Derby along the Canal since the Canal will be stocked with trout. They will have different age groups and prizes for children. They are also reserving one soccer field which is the closest one to the path to the Canal for different environmental organizations to set up booths and other activities yet to be determined. Mr. Fegley stated they would welcome participation by YMS and PAA especially as it relates to prizes to be given out such as T-shirts, etc. He stated they will also have an Art Contest and they will probably give out ribbons for First, Second and Third Place winners. Mr. Fegley stated he would like to make sure that everyone who participates get something such as a LMT Park & Recreation T-shirt or a hat. Mr. Fegley stated they have not reserved the concession stand at Macclesfield Park. He stated since this is the first year they have held such an event, he is not sure how many people they will get. He stated fishing derbies are usually popular with children. Hours for the event will be 11:00 a.m. to 5:00 p.m.

Ms. Liney stated LMSA has offered to run the concession stand if no one else is interested in doing so, but they can discuss this further in the future.

Mr. Fegley stated they recognize that other activities will be taking place at Macclesfield Park that day and they hope that this will bring in more people to the Earth Day event.

Mr. Fegley stated art contest entries must be submitted by April 1 and a panel of five Lower Makefield citizens will judge the art work and photographs which are to have an environmental theme.

Mr. Fegley stated volunteers from the organizations would be very helpful.

SUPERVISOR LIAISON REPORT

Mr. Fegley stated the Commonwealth Court upheld the Common Pleas Court on the Golf Court decision. Mr. Fedorchak stated they are going to slowly move forward on the project and will be meeting next Monday night with Jim McLaughlin, a consultant on Golf Course building and management. The Board of Supervisors will interview him with the idea of hiring him to update the financial feasibility study which was done three to four years ago.

Mr. Fritchey stated during the Budget process some of the Supervisors had suggested that the Park & Recreation Board look into increasing user fees, and the Park & Recreation Board did make a recommendation on this. Ms. Liney stated they recommended that it increase $3 for residents and $5 for non-residents to be effective in the fall. Mr. Fedorchak asked that Ms. Liney provide him with another copy of this recommendation so that the Board of Supervisors can consider it at their meeting Monday night.

Mr. Fegley stated consideration is still being given to a Senior Center and development of North Park. He stated he feels the Seniors have basically painted themselves into a corner since they have indicated that they will accept no solution except their own building, and he personally cannot approve this if it involves construction of a new building. He had previously indicated that he would not vote on spending any further youth related dollars until a decision was made with regard to the Seniors, but now that the Seniors are only interested in their own building, he would now be in favor of proceeding with development of North Park and the Snipes tract; although he does feel there will be opposition from other Supervisors.

Mr. Fritchey stated the Park & Recreation Board has been concerned over the last few years that they actually knew the opinion of only one Supervisor and did not really know the opinions of the other Supervisors. He stated before the Park & Recreation Board would take over another major plan for Park development such as Stoddart, etc., they would want to make sure there is support on the Board of Supervisors in order to do so.

Ms. Martin joined the meeting at this time.

Mr. Fegley stated the Senior Center issue may not be resolved for many years, and he would be in support of any forward movement the Park & Recreation Board may make. He stated he does feel that they should do something at North Park. He staed he would also be in favor of a pocket park at the Peake Development.

Mr. Kuebler stated he feels they should consider to look at usable space for the Seniors even if they are proceeding with Park development.

Mr. Fedorchak stated the Board of Supervisors approved the contract for the lights at Macclesfield Park but nothing has been done yet because of the weather. They have agreed that the project will start no later than March 1, and it should take no more than three weeks to complete the work. Mr. Smith asked if the fields would be disturbed while they do the repair work; and Mr. Fedorchak stated they will, and people will not be permitted in these areas while the work is being done. He added that Mr. Garton is working on the litigation aspect.

Mr. Fedorchak stated he did have a conversation with Mr. Doherty on the Oxford Valley/Roelofs restroom situation and Mr. Doherty indicated he is trying to working something out with the manufacturer although he is not optimistic. Ms. Liney stated Mr. Doherty indicated to her that a decision will be made by PCS by the end of January on the actions to be taken. She stated she feels they are going to replace the toilets.

Mr. Fegley asked if any thought has been given to the Samost Tract, and Mr. Fritchey stated they did walk the tract but it was felt at that time that this may be a location for the Senior Center. He noted Mrs. Godshalk had also indicated that active consideration was being given to widening Edgewood Road. Mr. Fegley stated he had not heard of this.

VENDOR ACCESS TO PARKS DURING SPECIAL EVENTS

Mr. Smith stated he discussed this matter with the Police Chief and asked that they come up with a reasonable policy to limit the vendors during special events. They came up with five special events when vendors would be prohibited from using the Park.

Ms. Liney stated the vendors get a permit form the Police Department, and they are going to put on as an addendum the limitation on those five special events. Mr. Fedorchak stated the current permit is for ninety days, and the Police Chief has indicated it should be a one year permit.

RECREATION DIRECTOR REPORT

Ms Liney stated field usage packets were sent out. Ms. Liney stated some of the smaller summer programs such as Kids Krafts and Theater in the Park are having problems meeting the Township insurance requirements and are opting not to return again this year. Mr. Smith stated he would hate to see these programs excluded. Mr. Fegley stated possibly they could look into lowering the policy requirement for passive recreation activities to possibly a $200,000 policy which would substantially reduce the premiums.

Mr. Fegley stated another option may be that the groups agree to indemnify the Township. Mr. Kuebler stated he feels a parental release would be better. He stated he would also like to look into the possibility of adding these groups in with the PAA or YMS policy. Mr. Fegley asked that the Park & Recreation Board look into this matter and make a recommendation to the Board of Supervisors. Mr. Smith asked if the Township could include these small groups on their policy as a rider, and Mr. Fedorchak agreed to look into this. Ms. Liney stated Theater in the Park does run in other Townships but they have indicated that only Lower Makefield requires a $1 million insurance policy. Ms. Liney was asked to check to see what the other Townships require.

Ms. Liney noted the Board of Supervisors approved her appointment as a full-time Park Director for 2001. Ms. Liney thanked the Township Manager, Board of Supervisors, and the Park & Recreation Board for their support. She stated the Park & Recreation Department will also now be supporting the Community Pool, working with the Pool Manager and the Pool Board. She stated Park maintenance has already gotten involved in work at the Pool and she will be working on monitoring the budgeted projects as well. Mr. Smith asked if they will be adding the Pool to the Road Tour, and Mr. Fedorchak stated he feels they should. He stated he feels the Pool should logically come under the Park & Recreation Board’s domain. He stated at this time no expansion of the pool is necessary, and he feels the four pools will handle the Township needs for at least the next ten years if not forever.

There being no further business, Mr. Smith moved, Mr. Kuebler seconded and it was unanimously carried to adjourn the meeting at 8:30 p.m.