PARK & RECREATION BOARD
MINUTES – MARCH 9, 2004
The regular meeting of the Park & Recreation Board of
Park & Recreation Board: David Fritchey, Chairman
Ron Smith, Vice Chairman
John Kuebler, Secretary
Patricia Bunn, Member
Henry Carpenter, Member
Richard Jutkiewicz, Member
Others: Donna Liney, Recreation Director
Frank Fazzalore, Supervisor Liaison
Absent: Andrew Newbon, Park & Recreation Board Member
APPROVAL OF MINUTES
Mr. Kuebler moved, Ms. Bunn seconded and it was unanimously carried to approve the Minutes of February 10, 2004 as written.
FIVE MILE WOODS PRESERVE ANNUAL REPORT
Mr. John Heilferty, Naturalist, and Mr. John Lloyd, Chairman of the Friends of the Five
Mile Woods, were present. Mr. Heilferty stated his hours for the last year were
somewhat less than in prior years because of some personal demands. He stated they
continue to have the
with over three hundred participating last year. They get very positive feedback from the
parents whose children attend this Camp. They do receive a user fee from this which
generated approximately $2,500 for the Woods. The Manor House continues to be rented
with the same tenants they have had for the last three years. The facility has not needed
any major repairs. Mr. Heilferty stated they did not have any major capital improvements
at the Woods last year. He noted there were some Eagles Scouts involved at the Five
Mile Woods for their Eagle Scout projects. There are no major capital projects proposed
for 2004 although some funds have been allocated for parking lot improvements at the
entrance road a portion of which may be paved to stabilize
the area out to
March 9, 2004 Park & Recreation Board – page 2 of 8
Mr. Heilferty stated they do not want to pave too far in as it would be contrary to the
goals of the Woods. Mr. Heilferty stated there is an entrance gate into the Woods; and
although it is seldom used, they do use it at certain times of the year to discourage young
people from driving into the Park. He stated the gate was hit by a vehicle, and they will
need to address this with some improvements.
Mr. Heilferty stated they continue to monitor the deer problem in the Woods. They have
some deer exclosures which are being assessed over time. They are already seeing
vegetation come up in these areas which do not come up in areas which are exposed to
the deer. Mr. Heilferty stated he is looking into working with an individual who does an
aerial assessment which would be done possibly in the fall/winter of 2004. He stated
once they get this information, a decision will have to be made as to what they can do
about this problem. He stated the Five Mile Woods is an important resource which needs
to be protected. Mr. Fritchey asked about alternative programs to having a deer hunt.
Mr. Heilferty stated while there are other ways to address the problem, most of them have
not proven successful in an open community and are also very costly. He stated deer
hunts are now held in many communities.
Mr. Heilferty stated the Friends of the Five Mile Woods are a dedicated group of people,
and he appreciates their help. He also thanked Ms. Liney and the Park & Recreation staff
for their help, particularly this year when his hours were down.
Mr. John Lloyd stated the Friends of the Five Mile Woods have their regular work day on
the second Saturday of every month from March to November where they average ten
people. In addition to the work days, they hold several events for the public. Two Open
House events are held each year one around Earth Day which will be April 18 this year
from Noon to 3 p.m. They have guided walks of the Woods and serve refreshments.
They also hold another Open House the Sunday following Harvest Day. Last year they
had a special walk in the Woods with Dr. Ann Rhodes, a world-renowned botanist. They
hope to have a similar agenda this coming year.
Mr. Heilferty stated the Friends usually give 250 to 400 volunteer hours each year.
Mr. Heilferty stated this coming Thursday night, they will have their first educational
event of the year which will be a frog/salamander walk in the Woods, depending on the
Mr. Fazzalore stated the Board of Supervisors is in negotiation to purchase some
additional land to add onto the Five Mile Woods.
March 9, 2004 Park & Recreation Board – page 3 of 8
PAA PROPOSAL TO PURCHASE TARPS FOR USE ON INFIELDS
Mr. Jack Morrison stated while the PAA has had a number of years of very successful
seasons, the last two years, the weather has caused a negative impact. To help overcome
this problem, they are asking for permission to purchase six tarps, at PAA’s expense, to
place on the softball and baseball fields. They would also be responsible for putting on
and taking off the tarps.
Mr. Fritchey asked where the tarps would be stored. Mr. Morrison stated during the
course of season, they would chain them to the fence adjacent to the field. The tarps
would be 84’ by 84’ or 90’ by 90’. They will find a location to store them during the off
season. Mr. Fritchey stated he feels the catcher’s box will be under water even if they
use the 90’ by 90’ tarp. Mr. Morrison stated he understands this concern and will look
into it. Mr. Fritchey stated he is not opposed to covering the fields if they know there
will be a heavy rain, but he is concerned with the fields being covered for an extended
period after the rain so that those in the community wanting to use the fields would be
unable to do so when games are not scheduled. Mr. Morrison stated they will consider
Mr. Kuebler suggested that they also purchase a circular cover for the home plate area.
Mr. Fazzalore stated he will report on this matter to the Board of Supervisors.
Mr. Kuebler moved, Mr. Carpenter seconded and it was unanimously carried to approve
PAA’s purchase of appropriately-sized tarps.
DISCUSSION AND MOTION ON PARK AND RECREATION POLICY STATEMENT
Mr. Fritchey stated this matter was tabled a few months ago. He stated they continue to
have groups asking for sanctioning, and the Township is waiting for receipt of their
Mr. Fritchey noted the existing Policy Statement and stated with regard to Points One
through Eleven, they have assumed that Leagues refers to Youth Athletic Leagues as
this is what they have been typically concerned with in the past and they did not really
address situations where there could be purely adult organizations. He stated if there
were an Adult-only organization, it would not make sense to require that they have an
intramural and travel program. He noted an Adult-only organization would have to meet
the requirements of Items One through Nine.
March 9, 2004 Park & Recreation Board – page 4 of 8
With regard to Item Number Ten he would suggest that the word “league” be removed in
the first sentence and add the words “offering a youth athletic program” following the
word “organization”. The word “League” will also be removed in the last sentence and
the words “an organization” will be substituted.
Item Number 11 will be revised to change the word “programs” to “players” in the third
sentence, and the word “league” will be replaced with “an organization” in the last
Mr. Fritchey suggested adding the following as Item #12: For an organization offering
an adult athletic program to be considered sanctioned by the Township a minimum of
70% of all program participants must be
Mr. Kuebler stated this may present a problem for the baseball group because they may
not be able to be part of PAA because of the insurance requirements while a similar
group could be part of YMS which does not have the same type of insurance
requirements and would then be considered under a different set of residency
requirements as it would relate to the percentage of the entire organization. Mr. Kuebler
stated the men cannot come under PAA’s banner other than being affiliated because of
the insurance requirements of Babe Ruth. Mr. Kuebler stated if PAA allows them to be
affiliated with them, he feels they should be able to be included in the residency numbers
for the entire organization.
Mr. Fritchey questioned the percentage of those players from
Ms. Liney stated the two rosters she has are above 70%
Mr. Kuebler stated he would not have a problem if they said that all adult organizations
must meet the same requirements.
Mr. Smith stated this would have a negative impact for those organizations that have
been able to bring the adult teams under their umbrella with their insurance. Mr. Kuebler
stated it is discriminatory because Babe Ruth will not allow this to occur for baseball.
Mr. Kuebler stated when this first started they came in with PAA with the understanding
that children were always given priority. Mr. Morrison stated if this is the case, they do
not have enough fields to accommodate the boys age 13 to 19 and it would not be
possible to have additional men’s teams. Mr. Fritchey stated they have been putting the
men on the fields when PAA was not using fields for children. Mr. Fritchey stated the
problem is that now they have additional teams being formed so that they are competing
for more of the field time. Mr. Smith stated if they do not set the residency requirement
at a high level, it creates a magnet for those outside of the township to come into Lower
and feels what they have currently has worked in the past. Mr. Fred Allan stated there
are people who want to use the fields who do meet the requirements and it has not been a
March 9, 2004 Park & Recreation Board – page 5 of 8
problem in the past. Now that the fields are used as much as they are, he feels they are
going to have to take a stand and require that everyone meet the residency requirements.
Mr. Fazzalore stated he feels they should discuss this matter with Mr. Garton.
Ms. Liney stated she does get the rosters and does use a street map to look up the
residency of the players.
Mr. Kuebler stated he feels any adult team, regardless of who they are affiliated with,
must meet the residency requirements. Mr. Smith stated he feel this creates a problem
because they are exclusionary. Mr. Carpenter stated he feels that the adult program
should not need to have a travel and intramural programs, but they need to meet the
residency requirements of a certain percentage of players
stated he feels the percentage requirement should be the same for all sports. He does not
feel one sport should derive a benefit from being able to be part of an existing League’s
insurance and be permitted to have a lower percentage of resident players because they fit
under the organizations overall percentage requirements.
Mr. Allan stated he feels this needs to be done as soon as possible so it can go to the
Board of Supervisors for approval and get the Policy in place.
Mr. Fritchey stated he feels this needs to relate to organization because it is the
organization that applies for the permits.
Mr. Kuebler stated he had previously proposed that a League must have four teams.
He noted he did prepare a report last year that defined all of these terms.
Mr. Fritchey stated they must also consider the issue of
school teams such as
that has a team but does not have real estate and they have relied on the Township to give
them a field in the past. In this regard it was recommended that they add under A the
following: “In the discretion of the Park & Recreation Department an exception to these
requirements may be made for School teams.”
Mr. Morrison asked if the organization owning the permit has any say over this, and
Ms. Liney stated they would not. She stated she would work with the organizations.
Mr. Smith stated he does feel the Recreation Director does need to have the authority and
the leeway to make these decisions when necessary. He feels a sentence should be added
to this effect. Ms. Liney stated the last part of the Policy Statement does give Park &
Recreation this authority.
March 9, 2004 Park & Recreation Board – page 6 of 8
Mr. Smith stated he feels if they make the requirement 70%, it will create more problems
because there will be more people using the fields from outside of the Township.
Mr. Allan stated if you have a permit, those individuals would have to leave; and if they
will not leave, the Police will be called. Mr. Fazzalore stated he has been told that the
Police will not enforce this.
It was agreed that the percentage required for an adult League would be 60% for all
sports. Youth program will still have priority. “Adult” would start after age 19.
It was agreed to add Item #12 as follows: “For an organization offering an adult athletic
program to be sanctioned by the Township, a minimum of 60% of all program
participants shall be
on an adult organization basis, not necessarily on a team-by-team basis.”
It was noted that this will have to go to the Board of Supervisors.
Mr. Morrison asked that no permits be issued for 2004 until this Policy is adopted.
Ms. Bunn stated she feels this should start effective July 1.
Mr. Kuebler stated he feels anyone who is going to be evicted from the Township
because they have not been able to meet the requirements but who have been playing on
the fields for a number of years, should be given one year. Ms. Liney stated she does feel
the Township wants to offer diversity in programs.
Mr. Carpenter moved, Ms. Bunn seconded and it was unanimously carried to recommend
to the Board of Supervisors approval of the Park and Recreation Policy Statement as
amended this evening.
RECREATION DIRECTOR’S REPORT
Ms. Liney noted that Township resident Andrea Ackert will again create a floral display
Ms. Liney stated the Township received two relatively close bids to install the dual slides
at the Community Pool. The bids were considerably higher than anticipated, and the
Township will re-evaluate the feasibility and timing on this project. The bid packages
were forwarded to the architect today. The dual slides are available for purchase under
the PA state contract for a total price of approximately $105,000.
Ms. Liney noted field preparations for the spring season continue at the Township
complexes. Electricity for the pitching machine is now available at the batting cage at the
Lower Makefield Complex. Bids for the planned pavilions at Lower Makefield Softball
March 9, 2004 Park & Recreation Board – page 7 of 8
March 18. Bid opening is anticipated for March 30 with possible Board of Supervisors
award at their April 5 meeting.
Field permits are being coordinated for some of the user groups who just completed
registration. There continues to be great demand for Township facilities, particularly the
soccer, lacrosse and baseball fields. The Township attempts to balance the interests of all
the user groups, and can appreciate that while some groups may feel they need more field
time, hopefully they recognize there are limited Township resources with multiple use
requests. She hopes to have all permits released shortly.
SUPERVISOR LIAISON REPORT
Mr. Fazzalore noted the Pool Membership report and asked if these numbers are down
from last year. Ms. Liney stated this report only reflects up to March 2, and the Discount
Period was not over until March 5. They are still processing forms from the Discount period. Mr. Fazzalore stated he would like to have an updated number before they discuss the slides. Ms. Liney stated the Pool Manager felt the guest fees should be increased somewhat and brought more in line with the user fees which should bring in some additional money to help pay for the slides.
Mr. Smith reporting on YMS stated registration is on-going. They had great cooperation
between YMS and the Township in getting the fields ready at
asked that the Supervisor liaison look at the notes in the packet as to how YMS has come
out to assist the Township.
Mr. Fred Allan announced that there will be an event held on March 28 from 1 p.m. to
5 p.m. to benefit the McCaffrey employees. This will help pay for their health benefits
until they are back in business. The cost is $50 per family with no additional charge for
the food. They hope to raise $250,000. They will have a silent auction and music.
It will be a community event. He noted Mr. McCaffrey has pledged $50,000 of his own
March 9, 2004 Park & Recreation Board – page 8 of 8
There being no further business, Mr. Smith moved, Mr. Jutkiewicz seconded and it was unanimously carried to adjourn the meeting at 10:05 p.m.
John Kuebler, Secretary