TOWNSHIP OF LOWER MAKEFIELD

PARK & RECREATION BOARD

MINUTES – OCTOBER 12, 2004

 

 

The regular meeting of the Park & Recreation Board of the Township of Lower Makefield was held in the Municipal Building on October 12, 2004. 

Vice Chairman Smith called the meeting to order at 7:30 p.m.

 

Those present:

 

Park & Recreation Board:        David Fritchey, Chairman (joined meeting in progress)

                                                Ron Smith, Vice Chairman

                                                John Kuebler, Secretary

                                                Patricia Bunn, Member

                                                Henry Carpenter, Member

                                                Richard Jutkiewicz, Member

                                                Andrew Newbon, Member

 

Others:                                     Terry Fedorchak, Township Manager

                                                Donna Liney, Recreation Director

                                                Frank Fazzalore, Supervisor Liaison

                                                James Majewski, Township Engineer

 

 

APPROVAL OF MINUTES

 

Ms. Bunn moved, Mr. Jutkiewicz seconded and it was unanimously carried to approve the Minutes of June 8, 2004 as written.

 

It was noted that while there was a Road Tour held on July 15, 2004, there was not a quorum so no Minutes can be approved for that meeting.

 

 

APPROVAL OF RENEWING LMT POOL CONCESSION STAND CONTRACT WITH M.L.E. ENTERPRISES

 

Ms. Liney stated the Food Services Agreement to operate the Snack Bar at the

Community Pool is up for renewal.  She stated M.L.E. Enterprises continues to work with

the Township in an effort to address cleanliness in the eating areas, upgrade menu

offerings, and respond to the concerns expressed by Pool membership.  She suggested

that the Park Board recommend to the Board of Supervisors a Contract renewal in the

amount of $3,000 for the 2005 Pool Season for M.L.E. Enterprises.  She stated the

Township will continue to assess the progress of this contractor in meeting the needs of

the Pool membership.

 

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Ms. Bunn moved, Mr. Jutkiewicz seconded and it was unanimously carried to

recommend to the Board of Supervisors renewal of the Contract with M.L.E. Enterprises

as discussed.

 

 

RECREATION DIRECTOR’S REPORT

 

Ms. Liney noted the information included in the Park Board’s packets regarding a letter

from Yardley Baseball’s Insurer, K & K Insurance Group, notifying Lower Makefield

Township that the policy issued to Dr. Buckley was cancelled as of May 26, 2004.  She

added that the Parks Department has not had a response from Yardley Baseball regarding

their request for an explanation, nor has payment been received for the spring user fees.

 

Ms. Liney stated the Township has received an offer from the Pennsbury Athletic

Association to replace the existing scoreboard at the Lower Makefield Township

Baseball Complex with an exact replica at no cost to the Township.  She thanked PAA on

behalf of the Township.

 

Ms. Liney noted the written summary from Dr. Roberts included in the Board’s packet of

items Dr. Roberts would like to see consider when planning the Snipes Tract.

 

Ms. Liney reported that the Lower Makefield Seniors have resumed full activities for the

fall including their bocce and golf leagues. She stated their Halloween Party is scheduled

for October 27, 2004 at 4:00 p.m.

 

Ms. Liney reported on the successful YMS Columbus Day Boys Soccer Tournament held

this past weekend at Macclesfield Park.  She stated a Tournament of this magnitude

requires a high level of coordination from the many volunteers from YMS, and she

thanked them for their efforts which resulted in a successful event.

 

Mr. Fritchey joined the meeting at this time.

 

There was further discussion about Yardley Baseball and the fact that the Township has

received no response to their letter to Dr. Buckley sent in July.  Mr. Carpenter stated any

future Applications by Yardley Baseball should require that they follow the rules.

Mr. Smith stated he does not feel any future Applications should be given consideration

since it appears they did not have insurance when they were playing in the spring. 

Ms. Bunn stated Dr. Buckley had also indicated on two prior occasions that he would be

offering fall Baseball, and this has not been the case.  Mr. Newbon stated Dr. Buckley

should be required to provide proof of insurance for the time they were playing baseball

in the spring as well as payment to the Township of all outstanding fees.  Mr. Kuebler

stated since the Township has received no response to their written request, Yardley

Baseball should not be eligible for anything further.  Mr. Fazzalore asked if Ms. Liney

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sent out the letter registered mail, and Ms. Liney stated she did not but could send it out

again registered mail.  Mr. Fedorchak asked that Ms. Liney draft a letter and provide it to

him for review before it is sent out.

 

Mr. Fazzalore asked about the letter from the Chief of Police regarding safety items.

He asked specifically about the bikepath on Woodside Road.  Mr. Fedorchak stated he is

not sure if any money was set aside in escrow for this bikepath.  He stated there was an

ongoing discussion about how close the bikepath should be to Woodside Road and if it

could be located ten to twenty feet away and “snake” its way down to Taylorsville Road. 

Mr. Fedorchak stated the Board of Supervisors does have concerns about the steepness of

the hill.  Mr. Fazzalore stated the developer should escrow for this if they have not

already done so.  He stated the traffic has increased in this area because of the Golf

Course.  He stated they should consider the bikepath in this location further because of

the steep drop to Taylorsville Road.  Mr. Majewski stated they  have looked into a

serpentine path, but it is very difficult to work.  He stated work is also going to be done at

the Scudders Fall Bridge, and they are not sure what side they are going to work on. 

Mr. Fazzalore stated if they are not going to do anything, they still need to get the money

from the developer. 

 

 

SUPERVISOR LIAISON’S REPORT

 

Mr. Fazzalore stated the Board of Supervisors is now considering the Budget, and 2005

will be a very difficult year.  He stated they have run through all their reserves, and taxes

have not been raised for a number of years other than for open space purchases.  The next

Budget meeting will be held on October 26, 2004 at 4:00 p.m. 

 

Mr. Fazzalore stated there will be a special meeting of the Board held on October 25,

2004 at 7:00 p.m. to discuss Matrix.  Mr. Fazzalore stated he feels it is a good

compromise. 

 

Mr. Fazzalore stated the Township is moving ahead with Memorial Park and will borrow

$1 million and see how far this will go.  Mr. Fedorchak stated Bouche & James  has just

completed the bid specs, and the Township engineer and Township solicitor are

reviewing these.  Sometime in the next week, they hope to let it out for bid for at least

thirty days or even longer to get more competitive bids.  They are hoping that in addition

to the roadway, they will also be able to install some recreational venues so that it will

have more of the feel of a Park.  They took out the “Comfort Station” which they had

estimated would cost $350,000.  Hopefully in early December, the Board of Supervisors

will review the bids and award the contract and get Phase I under construction. 

 

 

 

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Mr. Fedorchak stated he has been meeting with Liuba Lashchyk, the architect for the

Memorial; and she has indicated the design project is approximately 80% complete. 

He feels the design phase will be completed in the foreseeable future.  This will also go to

the Board of Supervisors for approval.  Bid specs will then be let out for the Memorial. 

Mr. Fritchey stated it appears that groundbreaking for the road could be in the spring. 

Mr. Fazzalore stated none of the Township money will be going toward the Memorial

itself.  Mr. Fazzalore stated initially it was indicated that the Memorial would cost

between $500,000 and $600,000 but now it is estimated it will cost $700,000 because of

additions the Memorial Committee has proposed.  They have raised approximately

$500,000.  No specs have been prepared for the Memorial yet.  Mr. Fazzalore stated the

Township has only seen designs.  Mr. Fedorchak stated he hopes to meet with members

of the Design Committee next week to determine the outstanding issues and see if the

Township can assist them to get the project moving forward as quickly as possible. 

Mr. Fedorchak stated the Township is moving ahead with their portion and will therefore

fulfill their promise to the Committee.

 

Mr. Newbon asked the status of the Golf Course finances.  Mr. Fazzalore stated the

Golf Course has been very successful for its first three months.  Mr. Fedorchak stated

revenues have exceeded plan every month, and expenditures have been right on the line. 

Mr. Fazzalore stated while he does not golf, he has talked to a number of golfers who

have used the Course, and they all had positive comments.

 

 

REVIEW OF LMT PARK & RECREATION PRELIMINARY 2005 OPERATING BUDGET AND RECOMMENDATION

 

Ms. Liney stated the Park & Recreation Operating Budget for the year 2005 was put

together with an effort to hold the line at the present Park and Recreation millage.  She

stated in light of the loss of Fee-In-Lieu Revenue, which in the past has helped cover

Park & Recreation Debt Service, the Township continues to do everything possible to

keep costs in line yet continue at a reasonable pace with improvements and necessary

repairs.  She stated one loan payment will be satisfied in 2006.  She noted the Preliminary

Budget for 2005 does include funds for Memorial Park Phase I.  Ms. Liney stated some

funds are available to move forward with another significant improvement next year, and

during the July Road Tour many excellent park projects were discussed.  One project

under consideration would be either construction of a 90 foot ballfield on the Samost

Tract which the Township estimated in July would cost approximately $100,000.  An

Alternative project would be lighting Field H and possibly Field F at Macclesfield at an

estimated cost of approximately $100,000. 

 

Mr. Fritchey stated he feels if they are interested in getting a 90’ field quickly, lighting

Field H provides the greatest opportunity to resolve the situation in the short term.  This

would increase the amount of playing time available for next year.  He added that while

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he is not opposed to constructing a 90’ field at Samost, he is concerned that they have not

had the opportunity to get input from the residents.  He stated going through the public review process for such a field would probably mean that it would not be built until 2006 and would not therefore be available for the 2005 season.

 

Mr. Fazzalore stated the Township has been re-evaluated by he County, and the value of

Lower Makefield Township homes has been raised by four.  Even though they did this,

they indicated that the Township could only raise their taxes 10% in the first year (2005). 

The Board of Supervisors has decided that the 10% increase must go into the General

Fund so no other funds will be getting an increase in 2005.  The increases in the Pension

costs and other fixed costs took up almost all of the 10% which left nothing for anyone

else.  He stated they need to survive 2005; and in 2006, they will be free to go above the

10% restriction and raise taxes.  Mr. Fazzalore stated sewer taxes are also going to go up

because of dramatic increases in this area.  Mr. Fazzalore stated he will not vote in favor

of deficit spending. 

 

Ms. Bunn asked what kind of percentage increase they are anticipating for 2006.

Mr. Fazzalore stated they have a number of things that must be done.  Mr. Fedorchak

noted the amount being shown reflects operating expenses versus operating revenues. 

For the year 2005, they are showing $170,000 more than they are taking in.  He stated

they are carrying over a balance which makes up the difference so that they end up with a

plus.  Mr. Fritchey stated there is a beginning cash balance of $200,000 so that they will

wind up with $31,000 by the end of 2005.  Mr. Fazzalore stated he does not feel that

$31,000 is sufficient to deal with any emergencies that may come up. 

 

Mr. Kuebler stated the issue at this time is whether to spend $100,000 for lighting a field

or save it for an emergency.  Mr. Fritchey stated a decision should also be made whether

they want to proceed with Samost.  Mr. Fedorchak stated they are in the process of

borrowing $3 million; $1 million of which is going to be dedicated to Phase I of

Memorial Park.  There are also some open space purchases to be made.  Mr. Fedorchak

stated there may be an opportunity to get the $100,000 for lighting the fields from this

borrowing if they do not want to take it out of the Park & Recreation Budget.  He would

suggest moving forward with something – either construction of a 90’ field at Samost or

lighting existing fields at Macclesfield Park.  He suggested that the Park & Recreation

Board determine what they would prefer.  He stated the Board of Supervisors can then

consider this at their Budget meeting.  He stated he needs to know from Mr. Majewski

how much it will cost to light Field H and how much it would cost to construct a 90’

baseball field.

 

Mr. Fritchey stated he feels they should go through the normal planning process in a

comprehensive fashion with Samost and review the Plan with the neighbors to get their

input before coming up with a Final Plan.  He feels this will take a number of months. 

He feels they should proceed with lighting Field H at this time.  Mr. Fedorchak stated if

October 12, 2004                                                     Park & Recreation Board – page 6 of 8

 

 

they wanted to construct a baseball field, they would advise the neighbors of this and

follow the procedures for a Land Development Plan which would involve review by the

Planning Commission and the Board of Supervisors.  Mr. Fritchey stated he feels it

would be better to plan the entire Park at one time rather than one time for a baseball

field, one time for tennis, etc. 

 

Mr. Carpenter asked Mr. Morrison representing PAA which option he would prefer. 

Mr. Morrison stated they would prefer lighting the fields at Macclesfield.

 

Mr. Carpenter moved and Mr. Kuebler seconded to recommend to the Board of

Supervisors lighting at Macclesfield Park on Fields F and H rather than recommend

constructing a 90’ baseline baseball field at Samost within the confines of the 2005

Budget.

 

Mr. Smith stated Field F should be considered as lighting at that location would have

a minimal impact on the surrounding area.  He asked how much it would cost to light

Field F, and Mr. Majewski agreed to look into this. 

 

Mr. Newbon stated if they added another 90’ field, they would get a lot more usable

space.  Mr. Morrison stated a new field would probably take two to three years before it

was in playing shape.  Installation of lights would enable them to use the fields much

more quickly.  He stated he also feels a new field would cost more than $100,000.

Mr. Dennis Wysocki stated the investment for the lights doubles the useful capacity of

the field during the week.  Mr. Smith stated because the light standards are already on

Fields E and G, it should make it easy to light Field F.

 

Mr. Fazzalore stated he would like to see Mr. Fedorchak and Ms. Liney work on the

Budget to get it down to $0.

 

Motion carried unanimously.

 

 

REVIEW OF LMT COMMUNITY POOL PRELIMINARY 2005 OPERATING BUDGET

 

Ms. Liney stated the Pool dual slide feature will be open for the first time in 2005, and

they anticipate a positive response from the community.  She stated the Pool Preliminary

Budget for 2005 will re-establish the cash balance closer to where it needs to be while

they continue to implement some modest improvements requested by the Pool

Membership in their survey, such as furniture and landscaping.  She added this will be

the eighth year that the Pool has been able to hold the line on Membership Fees.

 

 

October 12, 2004                                                     Park & Recreation Board – page 7 of 8

 

 

LEAGUE LIAISON REPORTS

 

Lower Bucks Lacrosse

 

Mr. Jutkiewicz stated they will be meeting tomorrow evening to discuss registration for

the 2005 season and hold election of new Board members.

 

 

Pennsbury Athletic Association

 

Mr. Morrison, outgoing President, presented plaques to Mr. Fazzalore and the Park &

Recreation Board.  He also thanked Ms. Liney for her support.

 

 

Pop Warner Football

 

Mr. Kuebler introduced Dave Bollard, the President of Pop Warner Football. 

Mr. Bollard stated in the 2004 season they had a substantial increase in their registrations.  

They have 308 children in the Tackle Program, and 150 in the Flag Program.  He stated

this year they had fourteen Tackle Teams, and next year they anticipate continued

growth.  The season will end November 6.  They have been invited to participate in the

Pop Warner Tournament in Orlando, but have not yet made a decision whether they will

field a team in each of the weight divisions.  He noted that Lower Makefield Pop Warner

is the only League that guarantees every player a starting position regardless of ability. 

They feel each player deserves a chance to develop as a player.  They stress

fundamentals, sportsmanship, and fun and do not stress championships, etc.  Every child

receives the same trophy.  He stated this is why the program has continued to grow each

year.  He stated they pick up children every year because of  their platform.  He stated other organizations are highly competitive.  He stated Lower Makefield Pop Warner also stresses scholastics, and every player must maintain at least a C+ in order to participate in their program.  They only practice two times a week as opposed to other organizations which practice four times a week.

 

 

Yardley Makefield Soccer

 

Mr. Dennis Wysocki reported on the Columbus Day Tournament which was very

successful.  He thanked Mr. Morrison for recommending field lighting as opposed to

construction of another 90’ field as the lighting will also benefit soccer as well. 

 

Mr. Smith stated the Columbus Tournament is probably the most renowned Tournament

on the East Coast and it brings recognition to Lower Makefield Township.  He thanked

the Park & Recreation Department for their assistance. 

October 12, 2004                                                     Park & Recreation Board – page 8 of 8

 

 

Mr. Fazzalore stated he was very pleased when hearing advertisements about the

Tournament that they indicated it was in Lower Makefield rather than Morrisville or

Yardley.

 

Mr. Smith stated Registrations were good for YMS and he thanked the Township for

making the season a success to date.

 

 

OTHER BUSINESS

 

Mr. Mike Cremeans representing  Yardley-Makefield Tennis stated they would like to

have tennis facilities at the Samost Tract.  He stated he would be able to build courts for

the Township at a fraction of the cost.  Mr. Fazzalore stated the Township has to comply

with prevailing wage which does drive up the costs.    Mr. Cremens stated they also have

the ability to raise funds to help build six to eight courts.  He stated they would be in

favor of clay courts.  He stated they are having problems with the Courts at Schuyler

because of parking and people driving by and yelling.

 

Mr. Smith suggested that he put together a proposal and they can discuss it as an Agenda

item at a future meeting.  Ms. Bunn stated construction of the courts would have to be put

out to bid since they would be built on Township land.  Mr. Fedorchak stated they still

have to go through the Land Development process and get input from the adjoining

residents.  He stated this typically takes three to four public meetings.  

 

Mr. Fazzalore stated he is still concerned with the fact that Lower Makefield Township

does not have a Senior Center and the fact that they are not meeting the needs of 18% of

the Township residents.  He is concerned that the young people in the Township will not

vote in favor of a Senior Center.  Mr. Fritchey stated the Park & Recreation Board has

gone on record as being in favor of the construction of a Senior Center. 

 

Mr. Wysocki asked if tennis courts were part of the Memorial Park Plan, and

Mr. Fedorchak stated while they are part of the Plan, they are not park of Phase I.

 

There being no further business, Mr. Smith moved, Ms. Bunn seconded and it was unanimously carried to adjourn the meeting at 8:50 p.m.

 

                                                                        Respectfully Submitted,

 

 

 

 

 

                                                                        John Kuebler, Secretary